Bookkeeper Johannesburg - Johannesburg
Blue Recruiting
Accurately process incoming invoices and reconcile in compliance with financial policies and procedures. General Bookkeeping Monthly and ad hoc journal entries Accurately post cost allocation entries Raise accrual journals Correctly account for prepayments Prepare monthly balance sheet reconciliations for review and approval Prepare reports and analysis as required Comply with month-end and other reporting deadlines Assist with other month-end and reporting requirements Treat invoices in foreign currency correctly Process any other transactions as required Cashbook and banking: Reconcile cashbooks for 4 entities Prepare weekly cashflow report Prepare cashflow forecasts and requirements monthly and as required Prepare monthly forecast of payments (forecast creditors listing) Prepare payment authorisation runs in terms of the policy Identify reconciling items on cashflow and ensure these are correctly resolved Payments to suppliers: Submit only valid and authorised invoices/costs for payment Load balances to be paid to suppliers after the approval of creditors reconciliations Ensure suppliers are paid in accordance with payment terms of the creditor's account Ensure only invoices that have been processed are submitted for payment (unless an advance payment is required and has been authorised) Only load valid and authorised payments on the banking application Accurately load banking details of the supplier, amount to be paid to the supplier & payment reference on the banking system when required Petty cash: Issue petty cash for approved petty cash requisitions/requests Reconcile petty cash on the approved template/format on a weekly basis Processing petty cash transactions accurately and within deadlines on a weekly basis Intercompany Transactions) Ensure all intercompany balances agree with the counterparty at each month end Obtain intercompany confirmations Complete any re-invoicing to be performed to other intercompany entities (including raising POs if required) Request account statements from active suppliers at a minimum monthly Complete creditors reconciliations on a monthly basis accurately Request outstanding invoices from intercompany vendors as required in time for payment and processing within deadlines Ensure invoices/credit notes are not captured on the accounting software more than once Ensure invoices are not paid more than once Ensure all invoices captured comply with SARS & other legal requirements Match supporting documents to expense claims as required within 24 hours of receiving a claim Revalue foreign currency intercompany loans appropriately Other: Report any suspicious or possibly fraudulent transactions to Financial manager, CFO, Managing Director Accurately complete all filing and document storage requirements as required or as per procedure Comply with processes and procedures Comply with finance department processes and procedures Assist treasury department by accurately: Confirming bookings on the payments box Non-negotiable Essential: Matric Desirable: Accounting or Finance Degree Minimum of 3 years experience as a bookkeeper Technical Skills: Accuracy Attention to detail Thoroughness Organization Analyzing information Basic accounting Vendor finance department relationships PC Proficiency Data Entry Skills Grade 12 higher grade Math pass Discovery Travel System (DTS) Creditors & expense account reconciliations & schedules Key Skills and Competencies Computer literacy including accounting software (EG Navision), Cruise management software (EG DTS), MS Word, Excel, and Outlook Ability to communicate and liaise with internal and external stakeholders Ability to work under pressure Ability to talk to & deal with customers Attention to detail High level of accuracy Complete high-quality work Time management Punctual Team player Person Profile Self-motivated and disciplined Ability to work under pressure Ability to communicate at all levels Proven verbal, written, and telephonic skills Organised and methodical Team player Culturally aware Market-related
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