Debtors Controller Johannesburg, South Africa - Johannesburg
Assign Services Ltd. - Sandton
Introduction A massive stationary manufacturer is looking for a Debtors Controller to join their team. Description JOB SUMMARY To ensure that debtors collections are paid in due times, orders gone on hold to be investigated if required to communicate with sales and customers if needed for the release of the order in question. The incumbent must maintain an effective communication system with sales, branch operations and accounts. Month end reports and reviews with management will be required. Month end statements to be emailed as soon as possible as per customer's requirements. MAIN RESPONSIBILITIES / TASKS The controller is responsible for maintaining debtors accounts in line with the trade agreements. The overdue invoices will be reported to management with reasons for non-payments. The controller provide an updated detailed debtor review on key accounts, example chain stores. The incumbent will be responsible to ensure that 3 months queries claims are cleared out of debtor's book. The month end report and cash flow projection must be completed in the first week after Sales/Debtors closure of the previous month. The incumbent is responsible for monitoring all orders rejected by the system for the credit reasons and will follow a predetermined procedure to release or cancel such order. All cancelled or held orders must be communicated with the Sales and Customer Service team members concerned. Download daily bank statements. Sending daily bank statements to Debtors Team for payment allocation and saving daily banking Preparing invoices for processing and capturing. Follow- up on outstanding invoices. Filing of processed invoices and payment recons. Helping with closing of AR month end. Open and maintain vendor accounts. Completing credit application from vendors. Attend to emails and queries. Payments received daily must be captured and allocated where possible as per the date of bank statement. If cannot allocate due to no remittance, payment needs to be captured unapplied. Remittances need to be requested from the customers so that payments can be applied soonest. Work on claims as deducted by customer in order to clear as soon as possible in order for the book to be maintained as current. Do the necessary vouchers for claims and send them to the people responsible to check and approve. When approval is received, process the credit note on the system and save all documents on the admin drive. QUALIFICATIONS NQF 4 Matric (Grade 12) Credit Management Very good interpersonal skills with fellow staff customers. Minimum of 5 years' experience in a fast-moving customer goods industry. Experience with open item computerized debtors & creditors ledgers. Experience with Microsoft Office is mandatory.
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