Event Coordinator - Western Cape, Cape Town - Cape Town Region
SD Recruitment
Our client, a well-recognized higher educational provider is seeking an experienced and qualified Events Coordinator. The main purpose of this position is to coordinate and stage successful alumni relations events in a professional manner. This role requires someone who is proactive, flexible, and able to handle multiple tasks efficiently. Key Performance Areas: Takes, types up and distributes minutes and agendas for monthly departmental meeting. Compile a resource list as well as a comprehensive check list for each event taking into account opportunities for process improvement. Plan and co-ordinate all alumni relations events allocated from the annual alumni relations events schedule. These range from small to large-scale, complex events. Engage in continuous benchmarking against other/external brand engagement activities. Project manage the end-to-end process of professional events, taking full responsibility for event execution. Engage with alumni/donors and guests at events in a professional manner, maintaining excellent guest relations and applying protocol (when required). Keep abreast of contemporary digital communications trends that could enhance/support event staging activities. Compare invoices with quotations from service providers before submitting for approval from section head. Negotiate with suppliers in order to procure goods and services at the best available rate. Meet or liaise with CMD Health and Safety Officer to understand the Health and Safety requirements for each event. Adhere to the Health and Safety requirements and ensure events are delivered within the legal parameters. Minimum Requirements: A relevant NQF6 or a relevant NQF5 plus 8 years relevant work experience within the events coordination/ client hospitality, communication or marketing sector. In excess of 5 years experience in similar/corporate environment Knowledge of Event Management, Protocol Management, Time Management, Database and Administrative experience. Prior experience working with project and/or events budgets. PRISA or equivalent Driver's License Please note that only shortlisted candidates will be contacted. Should you not receive any communication within 2 weeks, kindly consider yourself unsuccessful. Desired Skills: Excellent communication Administrative skills Interpersonnal skills Negotiation skills
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