Executive Assistant - Johannesburg
Boardroom Appointments
6 Month Contract Minimum Requirements: Matric / Grade 12 Relevant diploma or certificate Minimum: Minimum of 5-7 years Executive Assistant experience Microsoft Office, Internet, Teams All-round executive secretarial and administrative knowledge Responsibilities: Management of diaries by setting up meetings, checking conflicting meeting and communicating with all stakeholders Take meeting minutes or record meetings as needed, type minutes and distribute to the Executive and ultimately distribution list within appropriate time frame Offer office support to the division by networking and liaising with facilities management ensuring a timely turn- around time Manage office budget by applying cost effectiveness principles in everyday operations Event coordination and management of special projects Create and maintain relationships with internal and external stakeholders on all levels Make all travel arrangements, visas, hotel bookings, car rentals and foreign exchange arrangements Manage complex and detailed travel plans, itineraries and agendas Collating and preparation of information for Board reports Preparation of presentations and reviewing of speeches Develop and maintain an efficient communication and document management process Handle internal and external designated correspondence Office Administration Communication Travel arrangements Coordination of events Day to day decision making within established processes and procedures
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