Executive Assistant - - Durban

Minimum Job Requirements:

Bachelor's Degree in Business Administration, HR.
Honours Degree, a strong advantage.
Min. 5 to 8 years proven experience as an Executive Assistant or Administrative Assistant, preferably in an HR or Corporate environment.

Key Performance Areas:
Responsibilities will encompass a wide range of administrative and organisational tasks, ensuring smooth operations and enabling the Head of HR to focus on strategic initiatives.

Provide comprehensive administrative support to the Head of HR.
Arrange and co-ordinate meetings, conferences, and appointments for the Head of HR.
Act as a primary point of contact for internal and external communications.
Make travel arrangements, including flights, accommodation, and transportation.
Prepare and edit documents, presentations, and reports for the HR department.
Maintain and organise confidential HR files, records, and databases.
Support HR-led change initiatives by developing communication materials that address employee concerns, promote understanding, and encourage buy-in.
Assist in the development and implementation of communication plans to support HR initiatives, including employee engagement programs, policy changes, benefits administration, and talent management processes.
Provide communication support for HR-led events, such as town hall meetings, training sessions, workshops, and employee recognition programs, including promotional materials and event co-ordination.
Maintain confidential records, files, and databases.
Assist in the preparation and distribution of reports, presentations, and other materials for internal meetings, Board meetings, and Executive-level presentations.
Conduct research and gather data on HR-related topics, trends, and best practices to support decision-making and strategic initiatives.
Undertake special projects and assignments as directed by the Head of HR.
Collaborate with HR team members, as well as cross-functional teams such as Marketing, IT, and Corporate Communications, to align messaging, branding standards, and communication strategies.
Ensure that all communication materials and activities adhere to relevant regulations, policies, and guidelines, including data privacy and confidentiality requirements.

Competencies:

Exceptional organisational skills, discretion, and the ability to handle sensitive information with confidentiality.
Ability to priorities and manage work in a fast-paced environment across multiple projects and work streams with competing time/resource demands.
MS Office (Word, Excel, PowerPoint, Outlook).
Strong communication skills, both written and verbal.
Excellent stakeholder management.
Highly collaborative and approachable with strong soft skills and ability to lead a team.
High level of organisation, attention to detail, professionalism, and reliability.

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