Executive Office Manager Randburg - Randburg
M-Line Group
M-Line Group is looking for a detail-oriented individual with a high-level administrative skills to support our executive team. The ideal candidate will be a self-starter with excellent communication skills and the ability to multitask in a fast-paced environment. Greet and welcome guests as soon as they arrive at the office Direct visitors to the appropriate person and office Answer, screen and forward incoming phone calls from all Group companies Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures) Provide basic and accurate information in-person and via phone/email to stakeholders Receive, sort and distribute daily mail/deliveries Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges) Order front office supplies and keep inventory of stock Update calendars and schedule meetings Arrange travel and accommodations, and prepare vouchers Keep updated records of office expenses and costs Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing Manage boardroom bookings and Executive Teams diaries Perform additional duties as assigned Support the Executives with all administrative related duties, company events and projects Manage the diaries for the Executive diaries Proven work experience as a Receptionist, Front Office Representative or similar role Hands-on experience with office equipment (e.g. printers) Solid written and verbal communication skills Ability to be resourceful and proactive when issues arise Excellent organizational skills Customer service attitude High school degree: additional certification in Office Management is a plus Proficiency in Windows MS Office including Word, Excel, PowerPoint, Outlook and aptitude to learn new software and systems Excellent time management and problem-solving skills Market related.
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