Faculty Officer III (P8) (College of Business & Economics: Dean's Office) - Gauteng
University of Johannesburg
The University of Johannesburg (UJ) is a vibrant and cosmopolitan university, anchored in Africa and driven by a powerful strategy focused on attaining global excellence and stature (GES). With an emphasis on independent thinking, sustainable development, and strategic partnerships, UJ is an international university of choice. The University is guided by the Vice-Chancellor's vision of “Positioning UJ in the Fourth Industrial Revolution (4IR) for societal impact in the context of the changing social, political, and economic fortunes of Africa”. Job Description: The College of Business and Economics is recruiting a Faculty Officer III to support the Head of College Administration in the execution of her duties. Set in a fast-paced environment, the role demands outstanding planning and organisational skills in rendering excellent academic administrative support. The Faculty Officer III ensures that the lifecycle activities of a postgraduate student are carried out operationally as delineated by the HCA. Responsibilities: Ensure that the lifecycle activities of a student are carried out operationally as delineated by the Head of College Administration (HFA). Maintaining and signing off the academic structure, pre-and co requisites and yearbook. Handle queries related to applications, registrations, examinations and graduation information. Select student applicants, Masters and PhD programmes on PG ARS and set up of Icomms letters on ITS. Sign-off the registration approval of students, including cancellations and additions of module(s) and programmes. Source all documentation pertaining to the lifecycle of the student. Plan and oversee the logistics related to examinations and graduations for the faculty. Uploading, importing, verifying and publishing examination results. Process requests for SSA exams (sick, special and aegrotat). Act as custodian of the current students' academic record. Assist the Faculty Officers in the domain with assessing and correcting the quality of Academic Administration data captured for a student record. Liaise with internal stakeholders form departments regarding the specific portfolio of qualifications assigned. Ensure efficiency and effectiveness of faculty Academic Administration. Assist the Head of College Administration (HCA) with risk management related to the operational academic administration activities of PG students. A relevant degree at NQF level 7. 5 years' academic administrative experience in a faculty within a higher education institution. 5 years' extensive ITS experience in all life-cycles pertaining to academic administration and student data. A minimum of 2 years' MAMS and Perceptive content experience. Knowledge and understanding of UJ Academic Regulations. Knowledge of Faculty rules and Regulations. Knowledge of UJ Policies and Procedures. Knowledge and understanding of statutory body requirements (DHET, SAQA, CHE) Proven computer skills in Windows and MS Office. Competence and Behavioural Attributes: Computer literacy. Good verbal and written communication skills. Strong interpersonal skills. Good customer service skills. Ability to work in a team. Good planning and organising skills. Attention to detail. Reliability and Integrity. People management. Time management. Good listening skills. ITS, MAMS and Perceptive Content experience. Good organisational and administrative abilities. Recommendations: Sound knowledge of Faculty Administrative Experience. Sound Knowledge of Faculty rules, Regulations, Procedures and Policies. Sound knowledge of UJ academic regulations. Sound knowledge of Perceptive Content and PG ARS programmes Knowledge of Master's and PhD administration. Enquiries: Enquiries regarding the job content: Mrs D Heyneke on Tel: (011) 559 2362 Enquiries regarding remuneration & benefits: Ms Antoinette Kanfer (HCM Business Partner) on Tel: (011) 559 2548
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