Finance Admin Clerk - South Africa
Job description/responsibilities: Job Purpose Assist with procurement, finance, and administration within the supply chain operations. Job Function Oversee the petty cash management for the Pomona Warehouse. Initiate EFT requisitions for CIA suppliers. Regularly update and maintain Morpho and Kronos information. Distribute weekly Kronos reports to suppliers for review. Generate weekly Kronos exceptions reports and promptly send them to Managers for necessary action. Ensure reconciliation of TES providers invoices and Kronos reports prior to sending to Managers for approval. Initiate requests for quotations from suppliers. Submit received quotes for approval to Warehouse Managers. Enter approved quotes into the precoro system. Seek approval from the Supply Chain Manager. Record orders on the consumable report. Upload quotations and precoro orders to designated precoro folders. Conduct follow up with suppliers regrading outstanding orders and invoices. Perform monthly client invoicing on Pegasus. Forward generate invoices to clients. Review monthly invoices from suppliers. Allocate monthly supplier invoices and submit them to the supervisor. Maintain and update the maintenance report for MHE. Request monthly hours information for MHE. Request monthly logs for printers located in the warehouse. Any other reasonable instruction by reporting manager. Job Qualifications, Skills & Experience: Qualifications: Grade 12 (Matric). Qualification in finance or similar field will be an advantage. Experience: Minimum 3 years of relevant administrative experience. Skills: Proficient in computer skills, particularly in Excel and Pegasus. Self-motivated with a proactive approach, outcome orientated, and capable of working independently. Strong organizational and administrative capabilities. Punctuality crucial for the role. Attention to detail. Willingness to work extended hours when required. Ability to effectively perform under pressure.
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