Finance and Admin Manager - - Johannesburg

As they continue to expand their business, the organization is seeking a Finance and Admin Manager to join their team. The successful applicant will be responsible for Controls and have accountability for all Financial, Operational and Administrative functions.

Duties (summarised and not limited to):

Cashbook & General Ledger:

Authorise and review postings to the general ledger and journal entries
Review and authorise monthly ledger reconciliations (income statement & balance sheet)
Review and authorize bank reconciliations
Oversee accruals and ensure adequate provisions are in place
Oversee and authorize Petty Cash usage

Inter-Company:

Consolidate and report on three entities
Monthly and quarterly reporting and analysis
Align policies and procedures of the three companies

Debtors & Creditors (Including Foreign Creditors):

Oversee Credit Control function / Debtors
Credit vetting / approving credit applications
Customer liaison
Manage collection for overdue customers
Review and authorize creditors reconciliations and approve for payment
Ensure all stock purchased is received into stock (GRV)
Authorise customer credit notes and return to stock entries
Authorise purchase orders and return to supplier entries
Negotiations with suppliers to maintain fair pricing

Stock Control:

Perform and oversee quarterly wall to wall Stock Counts
Investigate stock variances and implement controls / systems to minimize variances and mitigate risk
Assist with maintaining / controlling adequate stock levels
Monitor stock ageing and oversee bulk orders to prevent stock from ageing
Statistical reporting for overseas suppliers

Shipping & Cross-Border Transactions:

Control forex transactions and reconcile profit and loss on foreign exchange
Ensure accurate documentation is maintained for cross-border sales
Oversee the shipping function and ensure accurate documentation is in place for imports and foreign payments
Shipping quotes and pricing to ensure reasonable rates obtained from suppliers

Fleet / Rental Contract Management:

Issue and maintain long term rental contracts
Ensure rental fleet is correctly capitalized into the asset register
Ensure rental fleet is accurately billed to customers
Ensure rent to own transfers and payments are done timeously
Review and report on Fleet utilisation
Prime interest rate rental adjustment calculations
IFRS15 rent to own revenue recognition and reconciliations

Fixed Assets:

Ensure CAPEX requests are authorized in accordance with budget and operational requirements
Ensure asset register is accurately maintained and reconciled
Ensure asset values and depreciation is correctly stated on the trial balance

Financial Management and Reporting:

Annual budgeting and monthly monitoring / review of results achieved
Weekly, monthly and quarterly profit forecasting
Cash flow forecasting and overdraft management
Financial ratio calculations, trend analysis & reporting hereon
Accurate monthly cut-off and reporting
Monthly Management Accounts and reconciliations
Control over expenditure and efficiencies
Year-end journal adjustments in accordance with IFRS requirements
Preparation and presentation of quarterly results to the board of directors
Preparation of annual financial statements in accordance with IFRS
Implementation of processes & procedures to improve company efficiencies
Facilitate internal and external audits
Ensure operational controls are in place and adhered to
Implementing and monitoring of Company policies

Operations and Administration:

Negotiation of supplier contracts
Draft and approval of customer contracts
Report on sales teams and monitor tracking against budget and individual targets
Calculate sales commissions for submission to payroll
Oversee work in progress and facilitate the timeous invoicing of work completed to prevent ageing WIP or write offs
General tasks in order to ensure operational efficiencies
General and ad hoc duties to facilitate the day to day running of the business

VAT, Tax and Statutory Reporting:

Authorise and oversee VAT calculations, reconciliations and submission for the group including:
- Monthly VAT reconciliations, calculations and submissions
- Attending to VAT related queries
- Liaising with South African Revenue Services (SARS)

Broad Based Black Economic Empowerment Management, Development and Reporting:

Provide strategic direction and guidance on BEE plan and scorecard management
Ensure compliance and timeous submission of reporting to relevant government stakeholders
Oversee quarterly reporting and compare to EE plan

Sustainability Reporting:

Manage and ensure accurate reporting on sustainability

Staff Management, Human Resources and Payroll:

Provide guidance to payroll department including reconciliation of allocations to general ledger
Ensure accurate calculations of salaries, deductions, employees tax and fringe benefit tax
Detail job descriptions
Conduct interviews as required
Oversee HR department
Supervision and management of staff including:
- Performance management and appraisals
- Training and skills development
- Succession planning
- Restructuring
- Leave management
Chair and initiate disciplinary sessions
Oversee and implement Operational Health and Safety (OHS) ensuring compliance to standards
Oversee and manage SETA claims and grants

Skills Required: