KEY RESPONSIBILITIES
Your key areas of responsibility will include the overall Human Resource, Finance and General Office Management duties. These are outlined in more detail below; however, you may be asked to perform tasks which falls outside of the finite tasks stated below :

Office Management -

Ensure the office space, including reception, shared areas, meeting rooms are clean, presentable and well maintained at all times
Ensure Document Management is compliant for ISO and PoPPI Act requirements
Resolving staff queries and provide Management support to the Directors
Liaising with Clients and Suppliers
Liaising and reporting any building defects to the Property Landlord
Management of office supplies, refreshments and company vehicles
Management of all company Assets and the Asset Register
Company Insurance, including the short-term and liability insurance
Company and external parties cellphone, data and stipend management

Human Resource Management -

Employee contract management including all related correspondence and leave management
Company Policies
Participate in Management Meetings
Provide full payroll function on Sage HR; adding new employees, updating employee information and salary figures, loading bonuses and overtime, etc.
Responsible for Sage Employee Self Service (ESS) Portal; adding new employees, processing leave applications, ensuring employee profiles are up-to-date.
Updating Member Schedules for Medical aid, Retirement annuity and Benefits
Processing Salaries on FNB Business Enterprise
Bonus and Salary Increase Calculations and presentation to the Directors for final approval
Ensuring all Employee records are up-to-date and filed in the respective folders
Scheduling and preparing KPI meetings
Generating monthly EMP201 reports
Preparing monthly payroll reports
Responsible for submitting year-end income tax report for all employees
Resolving Employee queries
Liaising with company benefit suppliers: Discovery Health, Discovery Life, Momentum and Financial Advisors
Ensure that all Department of Labour compliance requirements are adhered to and submitted timeously
Overall management of the Key Performance Indicators (KPI) and Key Performance
Area (KPA) processes are2
Liaise with the company appointed Labour Lawyers, Attorneys, etc.
Manage all Non-Disclosure Agreements (NDAs) entered into by the company and external parties
Manage all company legal agreements
Act as a Commissioner of Oaths for all company tenders or as and when required (the candidate can apply for this if not already a Commissioner)

Finance Management

Preparing Invoices and Quotations Manually or on Sage One
Tracking of all Forex payments and / or receipts
Tracking of Invoices and Payments
Liaise with clients for overdue payments
VAT Recon: Capturing and ensuring VAT data is correct
Management of costs for consumables and services
Ensuring all Supplier payments are processed timeously
Petty cash and E-wallet management
Loading payments and suppliers on the bank for authorisation
Reconciliation of supplier accounts
Responsible for Bank Statement recons
Liaise with the external accounting firm and auditors on a monthly basis to ensure the successful management of all management accounts.
Processing of client statements
Financial income projections to be presented to the Directors and
Management team on a monthly basis

General: