Responsibilities:

Governance

IRMSA Committee meetings

Prepare and issue notices of meetings

Prepares the agenda and supporting documentation for meetings.
Prepares the minutes and action items of Committees
Formulate meeting agenda with various Chairpersons to ensure consistency of format
Ensure packs for meetings are prepared and distributed timeously to enable informed decision-making
Record minutes and ensure effective administration of meetings. Drafting minutes and distributing them to attendees.
Update database with updated records of relevant personal details of all committee members
Internal and external liaison with committee members
Draft documents as required by the Committees

Administration Support and coordination of the following significant projects

IRMSA Awards

Annual General Meeting process
Complaints from internal staff and External stakeholders
Administration of IRMSA Complaints from internal staff and External stakeholders
Assist the Governance and Compliance Lead with research

Compliance

Assist the Governance and Compliance Lead with Legal Compliance
Prepare comprehensive reports and presentations for internal and external stakeholders, summarising legal, compliance and governance.
Stakeholder Engagement (Reporting and Communication)

Assist with Projects

Assist with special projects and tasks as assigned by management.

Collaborate with team members to achieve departmental goals.

Ad-Hoc Duties

In addition to the primary responsibilities, the front office coordinator may be called upon to perform various ad hoc duties to support the office and organization's needs.

Requirements

At least three years of relevant experience in an administration role
Minimum qualification in business administration or related field.
Previous experience in a corporate legal or compliance role, with a strong emphasis on administrative support.
Understanding compliance principles and practices, with the ability to lead in developing and implementing compliance programs.
Research Skills proficiency in conducting legal and regulatory research, analysing complex information
Proficiency in Microsoft Office suite (Word, Excel, Outlook)

Desired Skills