HR ADMINISTRATOR - KwaZulu-Natal, Durban - eThekwini
Stratogo
Our client is a specialist in the Manufacturing of windows, doors, showers doors, curtain walls and shopfronts. Purpose of the Role: This position acts as the first point of contact for HR-related queries from both management and employees. Role : HR Administrator Location: Springfield Park, Durban SA Requirements: Bachelor's Degree (NQF level 7) or equivalent preferred At least 2 years of experience as an administrator in a people environment Experience in benefits and payroll administration Legislative reporting (EEA2, EEA4, WSP, ATR, BBBEE) Skills: Attention to detail Multi-tasking and prioritizing in a pressurized environment Report Writing Microsoft office (Word, Excel, PowerPoint) Teaming Self-driven with high levels of initiative People focussed Employee Records and Data Ensure that all employee information is accurately uploaded and maintained on the HR System and any other System that may house employee data; Ensure employee files are maintained with the most relevant documentation (soft or hard copies) Handle employee information and records confidentially and in line with the requirements of POPI HR Reporting: Produce employee reports at the request of key stakeholders Collate and coordinate information required for all regulatory reporting (BBBEE, Employment Equity, and Skills Development) Assist with the compilation of the monthly HR report for EXCO Provide department leaders with employee stats as and when required Recruitment Administration Meet with Hiring Managers to obtain details of requirements Follow the necessary approval protocols Advertise vacancies Where approved, liase with Recruitment Agents, providing direction Create a database of applicants Shortlist CVs and conduct the first-round of telephonic interviews Share the shortlist with the Hiring Manager and agree interview process going forward Manage the logistics of the interview process Setup and manage technical and/or psychometric tests where required Conduct reference checks on final shortlisted candidates Prepare mock payslips where required Manage the appointment process of the selected candidate Onboarding: Prepare Employment packs for all new joiners Ensure IT is aware of new joiners starting so they can prepare hardware and setup before the employee's first day Assist new joiners to navigate the environment, sharing internal systems and operating protocols, making necessary introductions, collation of outstanding documents and address queries Be the point of contact for the new joiner Manage the Probation process Employment Equity: Collate information required for Employment Equity Prepare the EEA2 and EEA4 for review by XX Oversee the activities of the EE Forum HR Administration Ensure that all filing related to people practises are maintained Assist with day-to-day operations of the HR Department Manage staff birthdays, long service awards, and key celebrations Compiling letters for employees (VISA, UIF, Certificates of Service, etc.) Notify IT regarding any organisational structure changes Maintain up to date organograms for the organization and the various departments Remuneration & Benefits Payroll Administration Ensure that the monthly payroll spreadsheet is accurately updated and timeously submitted to Payroll Manage Employee leave applications, approvals and balances Consolidate Employee overtime in conjunction with Line Managers and ensure timeous payment Ensure all queries are handled timeous Benefit Administration Keep abreast of all external benefit changes and communicate to the relevant parties Administer and manage the companies Medical Aid Scheme, Gap Cover, Life and Disability portfolios Timeously distribute accurate schedules to 3rd parties in respect of medical aid, group life and gap cover Assist staff with enquiries and resolve queries related to benefits Annual bonus and increases Assist with the annual bonus process and maintain accurate records Assist with the annual and interim increases Engagement & Learning Administration Assist with logistics of all HR driven initiatives Maintain the HR Activity Calendar Keep record of all training interventions and attendance by month Assist in the preparation of the WSP, ATR and ensure timeous submission to the SETA Other Ad hoc duties as may be required from time to time Desired Skills: HR Administrator Reortng Recruitment Process
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