Junior Personal Assistant to start Immediately Market Related - Johannesburg
BA Personnel
As specialist in our fields, with extensive experience in placing niche and specialised roles both National and Globally, BA Personnel is known for attracting and representing high caliber candidates. Our clients base are diverse Leaders in their respective Industries and representative across all business sectors. Excellent opportunity to join a leading Financial Services organisation as a Personal Assistant for the Insure Broker Distribution Division - the suitable applicant will be the assitant to the Managing Executive Broker Distribution and Centres of Excellence(COE) Role Objectives: Generalist support to the Managing Director and Centres of Excellence (COE) heads. Process all tasks assigned, within the set standards required thus contributing to the productivity of the company. Enhance the image of the company through the continuous delivery of efficient and effective customer service. Key Responsibilities: Diary management: Maintain electronic diary by prioritising. Manage diary with regards to tentative bookings, confirmed bookings and cancellations. Minutes: Compiling minutes of monthly meetings. Filing: Own and managing directors. Correspondence: Compile own and managing directors correspondence. Telephone calls and e-mails: Screening all telephone calls and e-mails and responding where appropriate. Meetings: Organise internal and external meetings - arrange venues, catering etc. Typing: Copy and dictaphone typing. Travel arrangements: Co-ordinate travel arrangements. Personal matters: Medical aid claims and queries, errands, subscriptions etc Visitors: Receive and screen visitors. General: Powerpoint presentations, collation of management and board packs when required, assist in organising functions in the department, assist in fielding queries and complaints to ensure client satisfaction, ad-hoc projects, re-imbursements, ordering of corporate gifts, maintenance of electronic phone book, assist with audit reports, scheduling COE board meetings etc. Support: Assist various role-players when required eg administrative assistant. Required Knowledge, Experience and Skills: Minimum of 5 years secretarial experience at an executive level PC literacy essential (Word, Excel and Powerpoint) Organisational awareness Self management Educational Requirements: Matric and relevant secretarial qualification Market Related
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