Office Assistant - Office of the Valuer General - Pretoria

SALARY: R292 097.19 per annum (Level 07) CENTRE: OFFICE OF THE VALUER-GENERAL (PRETORIA) DUTIES : Manage operations to achieve secretarial outcome. Render the administration, secretarial and support services to the executive manager. Resolve& screen incoming calls on behalf of the executive manager and take messages when required. Develop and update contact database. Mailing, faxing, photo copying and typing. Arrangement of meeting, taking of minutes and provision of meals. Attend to all logistical arrangements for the executive manager. Ensure that OFTAR’s DOTR’s for executive are completed and approved. Compile and submit S&Ts claims for the executive manager. Purchasing of stationery, office equipment and catering. Process all incoming and outgoing correspondences. Receiving calls and transferring to the executive manager referrals of incoming and outgoing mails to relevant officials (emails, SMS and telephone. Recording and tracking enquiries (Presidential hotlines, Ministerial tasks and parliamentary questions. Manage the diary for the sections. Arrange and coordinate meetings on behalf of the executive manager (Workshops, shortlisting’s, Interviews, Monthly Management and staff meeting). Circulation of invitations for executive manager meeting. Making appointments for internal and external clients. Receiving and attending walk-in clients and other stakeholders. Send meeting reminders. Draft memos, letters and reports. Type/draft letters to stakeholder, memorandum (petty cash, stationery, office equipment: laptops, toners). Record minutes/ decisions from meetings and communicate with relevant role-players. Use tape recorder to recording minutes. Provide secretariat services for committees and forums. Provide support with regards to the management and coordination of the implementation of executive decisions. Develop, implement and monitor a tracking system for executive decisions emanating from the office of the executive and track the implementation thereof. Manage operations to achieve administrative support outcomes. REQUIREMENTS: Formal Qualifications: National Diploma in Office Administration/Public Administration/Public Management. 1 year experience in rendering secretarial and support services to senior management. Job Related Knowledge: Government systems and structures. Understanding of the management information and formal reporting system. Professional office etiquette. Knowledge of office administration. Job Related Skills: Good interpersonal skills. Communication skills (Verbal and written). Organisational and planning skill. Good reporting skills. Computer literacy. Good interpersonal relations skills. Ability to take initiative and work independently. Ability to maintain confidentiality. NOTE: All Race and Gender groups and people with disabilities are encouraged to apply. The Office of the Valuer-General requests applicants to attach comprehensive CV, copies of qualifications and identification document/permanent residency/work permit. Foreign qualifications must be accompanied by an evaluation report issued by South African Qualification Authority (SAQA). Reasonable accommodation shall apply for People with Disabilities (including where a driver’s licence is a requirement). Correspondence will be entered into with short-listed candidates within three (3) months after the closing date of the post. If by then you have not been contacted for an interview you were not successful in your application IMPORTANT: Office of the Valuer-General is an equal opportunity and affirmative action employer. It is our intention to promote representivity in the Office of the Valuer-General through the filling of posts. We reserve the right not to fill a position. All applicants must be SA Citizens/Permanent Residents or Non-SA Citizens with a valid work permit. Applicants will be expected to be available for selection interviews and/or competency assessments at a time, date and place as determined by Office of the Valuer-General. The Office the Valuer-General reserves the right to conduct pre-employment security screening and the appointment is subject to a positive pre-employment security screening result. Applicants must declare any/pending criminal, disciplinary or any other allegations or investigations against them. Should this be uncovered during/ after the interview took place, note that the application will not be considered and in the unlikely event that the person has been appointed such appointment will be terminated. ENQUIRIES: Ms. RRM Noge 079 894 4645 CLOSING DATE : 11 MARCH 2024 Apply Now

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Office Assistant - Pretoria

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