Receptionist / Administrator - South Africa
Marvel Placement Consultants
Reference: PTA001386-BVJ-1 Receptionist / Administrator Our boutique Group of Companies specialising in Recruitment, Organisational Development, and Medico-Legal services are currently recruiting for a Receptionist / Administrator that will be responsible for managing front desk operations, providing administrative support, and ensuring efficient office procedures. The successful candidate must encompass at least 1 year experience in a similar position will have excellent communication skills, attention to detail, and the ability to multitask effectively. Minimum Requirements: Beneficial: Relevant tertiary qualification in Office Administration. Essential: Valid Drivers Liscence and Own Vehicle. Highly beneficial: previous exposure working in the Medico -Legal industry. Proven experience as a receptionist, administrative assistant, or similar role. Proficient in MS Office suite (Word, Excel, Outlook) and office equipment (printers, scanners, etc.). Excellent written and verbal communication skills. Attention to detail and accuracy in data entry and record-keeping. Ability to maintain confidentiality and handle sensitive information with discretion. Roles and Responsibilities: Greet and welcome guests in a professional and courteous manner. Answer, screen, and forward incoming phone calls while providing accurate information. Liaise with Attorneys and other Specialist regarding: Confirmation of Appointments. Follow- up on outstanding reports. Schedule and confirm appointments, meetings, and interviews. Keeping all records up to date on sheets and timeously informing internal and external Specialist on updates and changes accordingly. Manage the reception area, ensuring cleanliness and tidiness at all times. Handle incoming and outgoing mail and packages. Perform general clerical duties such as photocopying, scanning, faxing, and filing. Assist with data entry, and document preparation. Manage office supplies and equipment, and place orders as necessary. Coordinate travel arrangements and accommodations for staff as required. Assist with the preparation of birthdays and coordinate office activities to foster a positive work environment. Run errands for the company, such as picking up/delivering documents, supplies, or other items as needed. Closing Date: Submissions for this vacancy will close on the 9 April 2024, however, you will still have the opportunity to submit your CV for this position till 2 May 2024. Please Note: Thank you for submitting your CV to Marvel Placement Consultants. We value your submission, and we try our utmost best to get back to each applicant. However, should your application be successful, we will be in contact with you. Should you not hear from us within two weeks of application, please consider your application as unsuccessful. We are however recruitment specialists and will keep your details on our database for possible future opportunities. PoPI Act: Please note that Marvel Placement Consultants adhere to the POPI Act (Act No. 4 of 2013: Protection of Personal Information Act, 2013). Section 9 of PoPI states that “Personal Information may only be processed if, given the purpose for which it is processed, it is adequate, relevant and not excessive”.
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