Office Manager - Umhlanga Rocks
Pro Select Consulting
Supervising Administrative Staff : training, and managing administrative personnel such as receptionists, administrative assistants, and clerical staff. Office Operations Management : Ensuring the efficient day-to-day operation of the office, including maintaining office equipment, supplies, and facilities. Financial Management: Handling budgeting, expense tracking, and financial record-keeping for office-related expenses. This involves working closely with the finance department and senior management. Managing Office Communication: Coordinating internal and external communication, including handling phone calls, emails, and correspondence. This also involves managing schedules and appointments for executives or other staff members. Facilities Management : Overseeing the maintenance of office facilities, including organizing repairs, renovations, and ensuring that health and safety regulations are followed. Vendor Management: Negotiating contracts with office suppliers, service providers, and vendors. This also involves sourcing new vendors, evaluating proposals, and managing ongoing relationships. Records Management: Establishing and maintaining efficient filing systems for both physical and digital records. Ensuring compliance with record-keeping regulations and implementing document retention policies. Policy Implementation: Implementing and enforcing office policies and procedures, such as security protocols, data protection policies, and code of conduct. Event Planning : Organizing office events, meetings, and conferences. This may involve coordinating logistics, arranging catering, and managing invitations. Human Resources Support : Assisting with HR functions such as employee onboarding, performance evaluations, and disciplinary actions. This may include maintaining personnel records and coordinating employee benefits. Office Efficiency Improvement : Identifying areas for improvement in office processes and implementing solutions to streamline workflows and increase productivity. Conflict Resolution: Addressing conflicts or issues within the office environment, whether they involve staff members, clients, or external stakeholders. Project Management : Leading or assisting with special projects or initiatives as assigned by senior management. This may involve coordinating cross-functional teams and ensuring project deadlines are met. Customer Service: Providing support to clients or customers who visit or contact the office. This could include resolving inquiries, directing visitors, or handling complaints. Strategic Planning: Collaborating with senior management to develop and implement long-term strategies for office operations and organizational growth. Minimum Requirements: Matric Excellent understanding of Accounts Advanced Excel Skills are ESSENTIAL
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