Operations Coordinator Ekurhuleni (East Rand) - South Africa
Unique Personnel
Unique Personnel boasts over 50 years (established in 1970) of personnel and staffing experience, so it's not surprising that even though our main focus has been providing on South African Staffing Solutions, we now recruit internationally for over 5000 clients Main Purpose of the Job To ensure Logistics are managed, by creating Outbounds, Picking, Packing and preparing Commercial invoices, together with the successful channelling of export documentation to the correct parties for clearing purposes and ensuring all licenses are up to date and COO's applied for. Key Responsibilities: Local orders: Receive GRV list from the Warehouse of orders released. Follow up with the Operations team, to ensure that the GRV list is uploaded onto SharePoint. Query any uploads missing and follow through. Ensure necessary checks are done on SAP before processing – inbound, storage location, mode of transport, licenses, quantity and line items Resolve queries on quantities with buyers/ QC Creation of local outbounds Creation of local Commercial Invoicing Creation of manual Commercial Invoicing for Consignment stock International Orders: Receive instruction from Expeditors to process GRV and CI on International orders Ensure necessary checks are done on Shipping instructions and supplier documentation Ensure necessary checks are done on SAP before processing – inbound, storage location, mode of transport, licenses, quantity and line items. Packing, Picking, HUMO processing of GRV Create Inbound and Commercial Invoice Create shipping notification on CFR orders Splitting of Handling units to get Outbound number Planning and posting of outbound Export Documentation: Application for licenses on all orders, individual and blanket Management of license values in Excel Ensure shipping documentation is sent to 3 rd party in order for CRF to be issued Prepare COO documentation outside of system Visit Chamber of Commerce for COO purposes Query Resolution: Ensure assigned queries are resolved within KPI and updated on implemented business systems. Resolve queries to ensure license is available Resolve NCRF for BIVAC inspection results General/Admin: Provide assistance in reporting where necessary in relevant department. Assist with PO creation as and when required. Assist with Expediting as and when required. Maintain an auditable document trail as per procedures. Perform any other tasks related to the overall objective of the position. Qualification, skills, attributes: Matric certificate 3-4 years working experience in a technical inspection, quality or export environment. Experience in BIVAC inspection booking for international and local orders Proficient in Excel and Word Working knowledge of SAP Excellent communication and organisation skills Ability to work effectively in a team as well as individually. Excellent interpersonal skills. Excellent time management and deadline driven Good analytical skills Attention to detail
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