Minimum Job Requirements:

Bachelors Degree or equivalent.
Minimum 5+ years of experience as PA/Executive Assistant role supporting top-level management.
Experience working closely with senior-level officials, internal and external stakeholders.
Expertise in Managing Executive / CEOs calendar.

Competencies:

Fluent in Afrikaans and English.
Proficient in Microsoft Office Suite (Word, Excel, Sage, PowerPoint, Outlook) and other relevant software.
Time management and meeting deadlines, and efficiently handle multiple tasks and priorities.
Excellent writing skills and the ability to draft emails on behalf of high-level Managers.
Discretion and the ability to handle confidential information with integrity.
Collaborative and interpersonal skills to work effectively with a large variety of personalities.
Excellent presentation skills.
Conflict resolution.
Ability to work under pressure.
A logical and systematic approach to work.
Ability to solve problems and make decisions, as well as think laterally and offer creative solutions.
Commercial awareness and numeracy skills.
Ability to handle electronic data.
Ability to manage change.
Strong interpersonal skills and the ability to work well as part of a team.
Excellent oral and written communication skills.
Negotiation and analytical skills.
A positive attitude to continued learning.
Well presented.
Energetic, friendly and self-motivated.
Ability to prioritise work according to deadlines, importance and urgency.
Have a positive attitude and the ability to remain calm under pressure.

The Job:

Act as a first point of contact for telephone calls, dealing with emails and phone calls by responding, passing on messages or highlighting them for the Directors attention.
Manage diaries and organise meetings and appointments, often controlling access to the Director/CEO.
Remind Director of important tasks and deadlines.
Type, compile and prepare reports and correspondence.
Manage database and filing systems
Implement and maintain procedures/administrative systems.
Collate and file expenses.
Prepare responses to incoming correspondence
Prepare research and briefing documentation in advance of appointments and presentations.
Draft subsequent correspondence and follow up as necessary.
Write minutes of the meetings when necessary.
Miscellaneous tasks or research to support the Director / CEO.
Other tasks may be assigned as necessary according to the projects / organisations needs.

Role & Responsibilities:

Compile Data:
- Provide high-level administrative support to the CEO of the company such as research, statistical reports and design of presentations.
- Compile data to assist in making informed decisions.
- Prepare reports, presentations, and summaries as required.
Meeting Co-ordination:
- Prepare and reconcile expense reports.
- Maintain and manage the leaders calendar, including scheduling and co-ordinating appointments, meetings, and events.
- Prioritise and reschedule, ensuring the Executives time is used efficiently.
Building Relationships:
- Develop and maintain positive working relationships with internal and external stakeholders crucial to the organisations success.
- Contribute to adhoc projects as needed.
Project Management:
- Assist in managing and co-ordinating special projects, initiatives, or events, working closely with other team members and departments.
Time-Management:
- Prioritise own time and CEOs time, allowing management to focus on high-priority tasks by handling routine matters and managing interruptions.
Confidentiality:
- Maintain strict confidentiality of sensitive information and exercise discretion in all interactions and communications.
Knowledge:
- Develop a broad knowledge and understanding of the companys operations and objectives.
Technology Proficiency:
- Up-to-date with relevant software and tools used in the organisation, such as productivity apps, project management systems, and communication platforms.