Payroll/HR Administrator The Client is a producer and distributor of quality animal proteins, animal fats, oils, minerals, and frozen meat by-products for application in pet food, livestock feed and aqua feed recipes. Their focus on quality, reliability and nutrition ensures that only the best ingredients are delivered directly to your factory door in full and on time. Purpose The payroll and HR administrator is responsible for managing all aspects of payroll processing and related activities within the organization. They ensure compliance with company policies and legal requirements while maintaining accurate records and providing timely and reliable support to employees regarding payroll inquiries. Ensuring effective and efficient management of the HR system and administrative processes through set requirements in all aspects relating to Employees and relevant external service providers Payroll Processing: Capture salaries, bonuses, commissions, and overtime based on employee timesheets or records. Ensure accurate deductions for taxes, benefits, and other withholdings. Process payroll transactions in a timely manner and distribute salary slips to employees via payroll system or email. Calculate and verify employee hours, overtime, commissions, and other payroll-related inputs. Assist in the preparation and processing of payroll on a regular basis, ensuring accuracy and adherence to established timeline Record Keeping and Compliance: Maintain payroll records and ensure they are accurate and up to date. Verify and reconcile payroll data to ensure accuracy and compliance with relevant statutory regulations. Employee Support: Address and resolve employee inquiries related to payroll, taxes, deductions, and benefits. Provide assistance and clarification on payroll policies and procedures. Assist employees with completing forms related to payroll changes, bank changes etc. Benefits Administration: Administer employee benefits programs related to payroll deductions, such as health insurance, retirement plans, and flexible spending accounts. Ensure accurate enrolment and deductions for benefits plans and communicate changes to employees as needed. Give notice to Discovery & Kaelo for terminated employees. Submit Alexander withdrawal forms for terminated employees on the portal Support the administration of employee benefits programs, including health insurance, retirement plans, and other benefits. Assist employees with benefits enrolment, changes, and inquiries, providing clear and accurate information. Process all Provident Fund and Medical aid, Gap Cover administrative matters – this is for existing and new employees. Compliance and Reporting: Stay informed about changes in payroll tax laws and regulations and ensure compliance. Prepare and distribute payroll reports to management as needed. Assist with audits and provide documentation and support, as necessary. Systems Management: Utilize payroll software systems to process payroll accurately and efficiently. Troubleshoot payroll system issues and collaborate with IT or software vendors for resolution. Biometrics System: Check ERS clocks daily and ensure correct shift types are allocated as Liza showed. Check ERS shift patterns and correct issues as shown by Liza. Distribute timesheets for the past week (Mon-Sun) every Monday morning to the Department Managers for review and update changes. Process all manual leave forms in Payroll. Maintain accurate records of employee attendance, leave, and time-off requests. Ensure all absence (leave, sick leave, study leave etc.) captured. Implement a weekly leave report and submit to HR manager on a Monday close of business Employee Records: Maintain and update employee records in the HR information system or payroll software. Verify and ensure the accuracy of employee data, including personal information, job titles, compensation, and employment status. Update existing employee files with backlog of filing. Digitise existing employee file On-boarding Process Assist HR manager when required on setting up of interviews and preparing relevant pack. Acknowledge receipt of cv's and capture all received on a spreadsheet, as required for a data base of potential candidates for future. AD-Hoc Projects Provide administrative support to the HR Manager and Finance team, including filing, organizing documents, and scheduling meetings. Attend to all other tasks identified from time to time by the HR and Finance Manager falling within your specific skills set Competencies and Behaviours Certification in Payroll (e.g., Certified Payroll Professional, CPP). Experience with payroll processing. Basic Knowledge of labour laws and regulations. Proven experience as a payroll administrator or in a similar role. Proficiency with payroll software and MS Office, particularly Excel. Strong understanding of payroll procedures, tax regulations, and compliance requirements. Excellent attention to detail and accuracy. Ability to maintain confidentiality and handle sensitive information. Strong organizational and time management skills. Effective communication skills, both verbal and written High integrity and sensitivity to confidential information Apply Now

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Payroll And Hr Administrator Southern Suburbs - Cape Town Region

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