Job Title: Personal Assistant

Duties and Responsibilities:

Personal assistant to the Managing Director.
Scheduling appointments, meetings and taking minutes.
Implementing and maintaining procedures and administrative systems.
Managing databases and maintaining organised/systematic filing systems.
Typing, compiling and preparing reports.
Booking of flights and accommodation.
Bookkeeping function.
Generate and manage invoices accurately and in a timely manner.
Ensure compliance with relevant billing procedures and resolve discrepancies.
Establish and maintain effective communication regarding billing inquiries and payment processing.
Address queries and provide necessary information.
Undertake general administrative tasks to ensure the smooth operation of the office.
Collaborate with the accounting team to facilitate month-end and year-end closing procedures.
Assist in preparing financial reports and statements.
Assist with Company culture planning and events.
Assist with the recruiting function.

Requirements:

Minimum 3-5 years of practical experience in a similar role.
Matric / Grade 12
Post-secondary education in accounting, finance, or a related field would be advantageous.
Valid driver’s License
Previous experience with Pastel accounting software is desirable.
Proficiency in Microsoft Office applications, including Excel, Word, and Outlook.
Demonstrate a comprehensive understanding of fundamental accounting principles and procedures.
Apply knowledge to accurately record financial transactions and maintain financial integrity.
Showcase familiarity with day-to-day accounting responsibilities.
Exhibit strong communication skills in conveying financial information and interacting with colleagues.
Showcase exceptional organizational skills and attention to detail in handling administrative tasks.
Ability to manage multiple responsibilities efficiently.