Personal Assistant/ Receptionist Market Related - Marshalltown
Mmela Financial Services
We are looking for a Personal Assistant/ Receptionist to join the team. Company Strategy Understanding Understand Strategy Function and Value Service Offering Understand how role aligns with strategy and how execution of role enables strategy Understand the broader company structure and value service offering Operational and Business Support Manager Business Unit leadership diaries and correspondence. Manage Leadership travel arrangements in accordance with Mmela Travel Policy. Scheduling of meetings or booking, coordinating of functions, events, conferences. Completing and submitting expenses to finance for processing. Providing general support to Business Leadership. Managing internal and external correspondence on behalf of senior management. Scheduling appointments, maintaining an events calendar, and sending reminders. Reporting to senior management and performing secretarial and administrative duties. Liaising with internal departments, answering calls, and making travel arrangements. Copying, scanning, and faxing documents, as well as taking notes. Preparing facilities for scheduled events and arranging refreshments, if required. Ordering office supplies and replacements, as well as managing mail and courier services. Observing best business practices and etiquette. Ordering office supplies and replacements, as well as managing mail and courier services. Assist with BU Administration. Understand and contribute towards the financial management goals of the business. Assist with marketing related tasks. Support team with preparing, document formatting related tasks using Microsoft Office and other business tool (typing, formatting, and editing reports, documents, and presentations, entering data, maintaining databases, and keeping records). Manning the Reception Area from time to time. Quality and Risk Management & Compliance Comply with Risk Management and other Company Policies and Procedures Drive a relentless focus on quality and excellent service Internal and External Stakeholder Management Understand internal and external stakeholders Deliver role requirements with a client centric approach Communication Demonstrate high quality and timeous verbal and written communication Internal and public trust Building internal and external trust Personal Development Keep abreast with recent developments and best practice in respective field Grade 12 High School Diploma Tertiary Certificate or Diploma Operations Management/ paralegals qualification 2 years internship experience Strong Capability in MS Office (Microsoft - Word, Excel, Outlook, PowerPoint) etc. Drivers License 2 years of experience as a PA Certification in secretarial work, office administration, or related training will be an advantage.
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