Personal Assistant Westville - Westville
MASA Outsourcing Ltd
Reference: DBN002868-Minni-1 Our reputable Client based in Westville Durban is urgently seeking a well versed Personal Assistant to join their team as soon as possible, on a Temporary basis. Duties: Sales procedure: 1. Receive order (get PO number if they have one) confirm delivery address or whether it's collection. 2. enter on google sheets (to keep track of stock and outstanding deliveries) 3. make invoice on Sage with relevant pricing for customer and references and print 2 copies of delivery note. 4. scan and attach signed delivery note to invoice and email to customer. Some customers require a quote. So you would add this to the beginning of the procedure. Daily Procedure: Enter production figures Enter stock received figures Allocate customer payments to the relevant account Answer sales queries Plan delivery schedule for the following day Plan production schedule for the following day Answer calls and emails with quotations Balance physical cash with sales Enter cash out (expenses and purchases) Weekly procedures: Balance stock Invoice necessary cash/yoco sales Machine maintenance check if anything needs to be done. Order products based on stock levels Check bulk paper stock is balancing Order bills to material Pay overtime Monthly procedures: Month end stock take and enter stock (make sure it balances) Age analysis Send statements to customers Check what we still owe suppliers Check what is owed to us Owed by Yoco Pay rent Book vehicles for service mid month and not at same time Forklift maintainance File to accountant Chase payments Insurance claims Experience working on Sage is ESSENTIAL. Ability to work with Excel documents Requirements: Matric At least 2 years P/A or Secretarial experience, working with SAGE. Microsoft Excel experience Immediately Available Excellent Communication and reporting skills Duties: Sales procedure: 1. Receive order (get PO number if they have one) confirm delivery address or whether it's collection. 2. enter on google sheets (to keep track of stock and outstanding deliveries) 3. make invoice on Sage with relevant pricing for customer and references and print 2 copies of delivery note. 4. scan and attach signed delivery note to invoice and email to customer. Some customers require a quote. So you would add this to the beginning of the procedure. Daily Procedure: Enter production figures Enter stock received figures Allocate customer payments to the relevant account Answer sales queries Plan delivery schedule for the following day Plan production schedule for the following day Answer calls and emails with quotations Balance physical cash with sales Enter cash out (expenses and purchases) Weekly procedures: Balance stock Invoice necessary cash/yoco sales Machine maintenance check if anything needs to be done. Order products based on stock levels Check bulk paper stock is balancing Order bills to material Pay overtime Monthly procedures: Month end stock take and enter stock (make sure it balances) Age analysis Send statements to customers Check what we still owe suppliers Check what is owed to us Owed by Yoco Pay rent Book vehicles for service mid month and not at same time Forklift maintainance File to accountant Chase payments Insurance claims Experience working on Sage is ESSENTIAL. Ability to work with Excel documents Requirements: Matric At least 2 years P/A or Secretarial experience, working with SAGE. Microsoft Excel experience Immediately Available Excellent Communication and reporting skills R 15 000 - R 15 000 - Monthly plus UIF
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