Project Administrator - - Pretoria

Responsibilities

Assists project team with day-to-day support of the project or site
Organizes and expedites flow of work through project or site and initiates follow up action
Maintains knowledge of project status, scheduling requirements, and departmental operations/procedures
Assists with setup, development and coordination of site-specific PMP and PIFs
Sets up and maintains hard copy and electronic site file directories
Issues and approves access to shared project drives and websites
Ensures the correct functioning of facilities, office and/or business support services.
Performs clerical, administrative and general office duties including transcription, typing, and recording
Ensures reports and documents follow company and project standards and quality
Manages project specific forms and instructions
Coordinates, schedules and prepares information for meetings and appointments
Assists field operations with completion of daily time sheets
Assists with onboarding/orientation of personnel
Assists with internal and external project audits
Arranges travel, accommodations and car rentals
Prepares letters and memoranda for managers review
Gathers data and material information to be billed
Scans, emails, answers phones, makes copies

Qualifications:

Knowledge, skills and experience:

Five years of project/admin experience in the Engineering and Construction industry desirable.
At least 7-10 years of project/admin experience
Proficiency with Microsoft Suite programs to include Word, Excel, PowerPoint and Outlook
Oracle experience a plus
Ability to correspond and interact with others in a courteous and professional manner
Possess good organizational skills
Self motivated to learn
Bilingual a plus
Must have valid Driver's License

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