Project Co-Ordinator - Halfway House
WSP
Company Description WSP is one of the most diverse consulting firms in Africa. To further our strategic business execution plan, we are seeking leaders that share our guiding principles - we value our people and our reputation; we are locally dedicated with international scale; we are future focused and challenge the status quo; we foster collaboration in everything we do and we have an empowering culture and hold ourselves accountable. We are committed to the achievement and maintenance of diversity and equity in employment. PURPOSE OF THE ROLE: Monitor and control project progress and support the Project Manager in achieving the project's objectives throughout the entire project lifecycle. AREAS OF RESPONSIBILITY & KEY SUCCESS METRICS KEY RESPONSIBILITIES/ACCOUNTABILITIES, AREAS OF FOCUS & METRICS INTEGRATION Setting up and coordinating the project according to the approach outlined in the WSP Project Life Cycle Assisting in development of the Project Execution Plan Coordinating project closing through archiving of project documentation and coordination of lessons learned documentation, client feedback documentation, sub-consultant evaluations and project experience profiles. SCOPE AND SCHEDULE Assisting with the development of the Work Breakdown Structure. Coordinating logistical requirements for the project team such as travel and mobilisation. Assisting with development of the project schedule. Developing and maintaining a task schedule. COST Setting up and maintaining budgets and expenditure tracking Interfacing with global accounting teams to ensure compliance with client invoicing requirements, preparation of invoices and assisting with facilitation of timely payment. PROCUREMENT Maintaining project contracts and other documentation for sub-consultants, contractors and vendors. Setting up Purchase Orders (POs) Preparing Inter-Company Agreements (ICAs) Tracking equipment calibration certification PROJECT DOCUMENTATION Tracking requirements of the quality management processes or plans to ensure they are met. Assisting with developing and tracking HSSE requirements and associated plans. Coordinating project team communications, written and verbal, and documenting client meetings, interactions and activities. Compiling regular progress reports for the client, the project team and other internal and external stakeholders. Coordinating data management and information transfer, including setting up and maintaining filing systems, document logs and action item list. Maintaining the document control system for development and presentation of client deliverables. Coordination of deliverables, including organizing word processing / technical editing. Maintaining the project risk register. JOB RELATED COMPETENCIES: SUCCESS ATTRIBUTES OUTLINE THE ATTRIBUTES OR BEHAVIOURS THAT LEAD TO HIGH PERFORMANCE The required and preferred competencies (Success Attributes) an individual must have to be successful in the position. SUCCESS ATTRIBUTES - DESCRIPTION - PROFICIENCY Communicates Effectively - Sharing information effectively at the right time and level with the right stakeholders - Proficient Ensures Accountability - Holding self and others accountable to meet commitments and deliver results - Proficient Plans and Aligns - Effectively planning and organizing own work. - Proficient Resourcefulness - Securing and deploying resources effectively and efficiently and being able to find quick and clever ways to overcome resourcing difficulties - Basic Collaborates - Building partnerships, communicating and working collaboratively with diverse groups of people to meet shared objectives - Basic Demonstrates Self-awareness - Using feedback and reflection to gain productive insight into personal strengths and areas of improvement and adjusting self as needed - Basic DECISIONS MADE & DEFERRED POSITIONS IMPACT ON PROCESS AND IMPACT OF CONSEQUENCES The employee has the authority to stop work for themselves and/or others in an unsafe situation. Defer to Project Coordinator II, Project Manager, Project Director or other project technical team members if there are issues with data, budget, schedule, scope, deliverable, etc. Work is self-checked and always reviewed by Project Coordinator II, Project Manager, Project Director or other project technical team members. Makes routine decisions without consultation with Project Coordinator II, Project Manager, Project Director Uses existing procedures to solve routine or standard problems. POSITION CHALLENGES SUMMARY OF KEY COMPLEXITIES AND CHALLENGES OF THE JOB Proactive to anticipate needs or potential obstacles. Adherence to timelines and relying on other people (resourcing). Qualifications Required: basic knowledge of project management principles and PMI's Body of Knowledge. Required: working knowledge of Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and SharePoint. Required: College diploma or University degree in a related field (ideally mining, engineering or environmental science). Desirable: one (1) or more years of experience in related project support in a multi-disciplinary environment. Desirable: experience with scheduling tools (e.g. Primavera P6 or MS Project) common to industry practices. HEALTH AND SAFETY REQUIREMENTS Working Conditions and Physical Demands Lifting, moving, and carrying up to 20 lbs may be required. Prolonged periods of sitting. Regular ergonomics assessment to avoid repetitive strain injuries. Manual dexterity required to use equipment, peripherals and computers. CAREER PATH OPPORTUNITIES Project Coordinator II (with additional experience, qualifications and/or education) Project Manager (with additional experience, qualifications and/or education) The above statements are intended to describe the general nature and level of work required to perform this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required in this position. This job description is subject to change as the needs and requirements of the job change. Additional Information What if we can have work-life balance? What if we can be rewarded in ways that support our individual needs? What if we can be accepted for who we are? Here at WSP - we can WSP recognizes that work is only one part of our lives and making time for the other things in our life is important - be that our families, our friends or ourselves. So, if working from home, working part-time or having flexible start and finish time will help with this let us know as part of your application.
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