Property Administrator JHB - Northern Suburbs - Strategic Personnel - North Johannesburg

Reference: JHB000563-Dana-1 Provide assistance to the Executive Head (EH) and Divisional Managers in managing a portfolio of property leases. Assistance with preparation, drafting and submission of letters and other correspondence to clients, landlords and tenants (e.g. Letters of notice of renewal intention, Letters of notice of expiry etc.) Drafting and submission of schedules and/or update reports on current lease renewals taking place and upcoming lease renewals on behalf of clients to the EH Drafting, formatting and compiling monthly internal department update/progress report, together with input from EH Updating budgets and expected divisional income in line with client portfolio Attendance of meetings with Landlords with, or on behalf of, client Calculation of commissions/fees earned for services rendered by department Updating of comments to Debtors List and following up on payment of invoices with clients Application and submission of invoices to clients/Landlords for work done by the department All other general facilitating and assistance to EH / department Pro-active tracking of leases within client's portfolio, in anticipation of expiry Keeping all lease-related information, documents and records, on behalf of clients Continual updating of all records as property details change Document organising and filing Assistance to EH in preparation of presentations to clients Compiling of reports / presentations, including graphic illustrations collating findings, regarding existing or new premises (to be used towards client's decision) Analysis and comparison of client's current rental commitments against other possible options (e.g., Relocation vs. Renewal; including Net Present Value rental calculations, where relevant) Lease Management – Portfolio of leases Daily client/landlord liaison Preparation of Market Research Reports (current and market rentals, escalations, market conditions, grading of buildings, office vacancies, general location analysis etc) Recommendation to client on a way-forward, based on findings and client-specific requirements/needs/mandate Direct liaison with landlords on behalf of the client Constant advisory to clients on lease terms, market norms (or standard practice), current and/or market rentals Drafting and submission of leases, addendums, letters/notices, recommendations, offers to lease/sale/renew/terminate Ensuring that all lease-related agreements and documents signed and entered into by client are correct and in their best interests Document organising and filing Property Experience The candidate should have extensive commercial property experience including but not limited to: o Lease negotiation (New and Renewals) o Property Procurement processes o Property Law o Property finance principles o Property Valuation methods Reporting Strong business communication skills Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community Ability to determine informational needs, to collect and analyse information, and to devise and develop statistical analyses and reports Ability to design and present informational programs and presentations, based on assessed needs General Ability to carry out general administrative duties relating to the division Ability to prepare a budget and manage invoicing Valid driver's licence Own reliable transport Qualifications Matric (Must) Relevant Bachelor's degree or diploma Experience 3 or more years' experience in similar role R 400000 - R 500000 - Annually Apply Now

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Property Administrator JHB - Northern Suburbs - North Johannesburg

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