Security Department Administrator - Boksburg
SA Metal Group
Introduction JOB DESCRIPTION The Administrator/PA primary purpose is to provide administrative and office support to the Security team and head of department. This person must have experience in a range of administrative functions RESPONSIBILITIES AND DUTIES Manage AtTheGate access system back end functions Daily Management of all Smart sheet functions Filing of all paperwork Night report compilation & email to be sent out daily Management of daily attendance record & email daily Arranging nonspecific Polygraph tests for various branches Managing security officer timesheets Compilation of weekend planned work schedule Setting up meetings/ managing diary of HOD Validate all security supplier/vendor invoices and arrange approval in conjunction with procurement and finance teams Generate monthly costings report for security Fleet Logbook capturing & submission of escort trip sheets to HR for reimbursement Ordering all items/uniforms for the security department via requisition manager Generating ADHOC requests via procurement Managing department PSIRA list and ensuring all security employees are compliant Managing security daily task roster and ensuring its kept up to date Generate quarterly polygraph costings spreadsheet and analysis Generate monthly security audit consolidation Daily management of credit note spreadsheet & savings tracker, in conjunction with procurement/creditors departments Validate vendor Security officer overtime sheets and send for approval Submit security department C works requests and follow up to completion Maintain and keep up to date regional second hand goods/recycling certifications Generate security customer numbers, in conjunction with reception Managing regional department AOD/leave requests Maintaining security stock in conjunction with procurement & quarterly stock count Record minutes of meetings Maintain branch keys list Maintain daily alarm notifications summary report Maintain daily offsite monitoring summary report Description The Administrator/PA primary purpose is to provide administrative and office support to the Security team and head of department. This person must have experience in a range of administrative functions. Profile QUALIFYING ATTRIBUTES Grade 12 preferably with Mathematics AtTheGate knowledge advantageous Smartsheets knowledge advantageous SQL knowledge advantageous Ability to work under pressure without supervision Min 2-3 years’ experience in a similar environment MS Office - intermediate level Fluency in English read, write and speak Exceptional administration skills Computer literate Own reliable transport Dedicated team player Attention to detail Deadline driven Organizational skills We offer Medical Aid Contribution, Provident Fund Contribution
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