Our client in the retail sector is looking for a Store Financial Manager to join their team in Gqeberha/ Port Elizabeth. Job Purpose: To manage all financial transactional aspects of the business unit and achieve agreed budgeted and Strategic objectives. Key Performance Areas: Financial Control and Reporting: Daily, weekly and monthly reporting to head office; Weekly review of payroll reports prior to submission to head office; Meeting all deadlines as set out by head office; Review and reporting back to the executive committee on a monthly basis on store performance; Arch vs Pastel Reconciliation Daily Transaction review; Suppliers and Recons: Supplier relations and direct payments in consultation with head office; Creditor claims and control – paper flow from receiving/buying to Head Office and controlling creditors deductions; Auditing and balancing of transactions between supplier statements and pastel evolution accounting system Check and facilitate supplier payments – cod suppliers. Actively controlling critical supplier balances due vs limits and store needs forecasting to ensure we do not reach stop supply. Maximizing Working Capital. Debtor Management: Weekly tracking of Debtors and in arrears collections; Debtor Accounts to have proper documentation in place. Risk Management: Ensure store compliance with set policy and procedures; Liaise with external & Internal auditors in conjunction with group and regional Finance GM; Safe guarding of company assets specifically stock, assets and cash; Receiving GRV sequence and verification checks, scrutinizing the integrity of GRV’s and its origin; Checking process of GRV’s done including accuracy (balancing GRV to invoice); Daily report back on GRV’s not done and the reasons for not completing it; Cashier Shorts & Overs weekly review; Daily spot checks of cashier floats while they are working (unannounced); Daily report on till over’s and under’s, and taking appropriate action to correct; Weekly cash office float balancing; Weekly reporting on trolleys; ATM balancing and loading by cash office personnel, not management (if applicable in the stare where you are based); System (Arch) user permissions and checks on a weekly basis; Safeguarding of Arch Coin / Empty Vouchers. People Management: Ensure that all staff understands what is expected from them, with the administration dept and front-end control / cash office; Lead by example and Motivate staff daily; Proper Leave schedule & plan accordingly; Time management- Staffing- short times, Staff scheduling and Overtime within the respective department under your control; Comply with current basic conditions of employment; Act with-in “Limits of Authority” e.g. staff employment, dismissal, CCMA, Retrenchments, Increases and commissions paid; Manage staff grievances promptly and correctly; Practice goal setting in every area of the business and review monthly; Ensure compliance to all HR policies and procedures; Train staff adequately in every area of the business; Measure Productivity: Review staff structure monthly and monitor sales by staff member. Ensure that all Cash safety procedures are followed daily e.g. Cash pick-ups, Cash Drops, Cash Pay-outs and Cash Collections; Cash Flow management- payment of expenses & stock; Sign-off daily Cash-up report confirming Cash Deposited, Expenses paid out, suppliers paid COD, Transport Expenses, Debit & Credit cards transactions, Till shorts & Overs, Bank shorts & overs & Petty Cash; Ensure that all cash deposits balance daily with actual cash banked; All Credit Cards balances daily with actual slips/ speed point transactions; Control all expenses by signing off all Sundry orders and final invoices; Ensure accuracy of Income statement detail and performance against budget; Ensure accuracy of rebate & other income on monthly income statement; Ensure all payments are signed off by the appropriate personnel before making any payment. -Within “Limits of Authority”; Weekly monitoring of age analyses on Debtor’s customers- act in accordance to agreed terms with customer; New customer credits & terms in accordance to “Limits of Authority”; Complete Monthly Transport Income statement measuring profitability of delivering of goods. Systems and Procedures: Comply with all systems and procedures; All Refunds and Overrings to be checked and signed off with day-end reports Stock Takes: Mange and assist in perform stock take preparations; Ensure that stock takes are done in accordance with agreed CPA and Budgeted Cost; Ensure the execution, with Operations, to perform accurate stock takes; Variance reports to be scrutinized and actioned accordingly with Operations. General responsibilities: Monthly stock take and corrective action (Hazards); Any other duties or functions as determined by Store Manager or Head Office; Ongoing assessment of Store administration staff. Management Control and additional responsibilities: That the fulfilment of this role may require you to perform duties beyond the scope of this role defined in the above KPA’s; That you may be required to perform additional ‘Adhoc’ duties, which are inline with the business operation and required to ensure that these are in the interest of the Company; That you may be required to fulfil a position of relieving of a role for a period of time that may require of you to be additional to the nature of your current role.
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