Full job description

The Tender Executive is responsible for managing the tender process from inception to completion, ensuring timely and accurate submission of tenders.

QUALIFICATIONS:

Bachelor's Degree or Diploma in Business Administration, Supply Chain Management, Finance, Accounting, or a related field.

WORK EXPERIENCE

2 years experience in a comparable role
Computer Literacy: MS Office: (Word, Excel, PowerPoint)
Knowledge and experience of working on Government and Private Sector Tenders
Extensive experience in preparing, coordinating, and managing bids, as well as a deep understanding of procurement processes and tender regulations.
Experience in cleaning services sector advantageous

TASKS/ ACTIVITIES

Lead the entire tender process, including pre-qualification, preparation, submission, and post-tender activities.
Develop and maintain a detailed tender schedule, ensuring all deadlines are met.
Identify and source new tenders daily on various tender sourcing platforms in both public and private sectors
Ensure that all tender administrative tasks are completed comprehensively and on time
Tender database registration/ supplier registration
Collaborate with the team to assist with the compilation of completed proposals
Arrange and coordinate strategic meetings between decision makers
Format and proofread tender documents for accuracy and completeness.
Ensure that presentation and business proposal documentation are collated and presented in a professional manner
Liaising with supply chain personnel with regards to tender queries
Ensure professional client relationships.
Attend tender brief meetings.
Ensure timely liaison with clients.
Ensure that all company supporting documents are included in the tender document.
Ensure all tender compliance documents are in place.
Ensure all company documents/details are up to date
Updating and compiling of supporting documents with regards to required documents for tenders.
Delivering accurate tender progress reports
Maintain tender register
Provide accurate tender communication to management.
Compilation of final bid documents, and coordinate arrangements to deliver final documentation to the client within the defined tender deadlines and in the correct format
Submission of tenders timeously
Knowledge Within The Cleaning Industry
Other duties as assigned