Position : Warehouse Superintendent Location: Tshipi é Ntle Manganese Mining, Kathu, Northern Cape VACANY STATUS PUBLISHED DATE 14 May 2024 CLOSING DATE 23 May 2024 POSITION DESCRIPTION Warehouse Superintendent REPORTING TO Head of Supply DIRECT REPORTS 4 Role Purpose Safely and efficiently plans and manages stock and stores items, including diesel, for the mine. Designs and maintains accurate document records, processes and systems. KEY PERFORMANCE AREAS Financial Perspective Financial and budgetary effectiveness • Deliver and manage an annual budget that represents best estimate of costs and supports the attainment of the organisation and business unit's financial objectives. • Allocate and monitor the utilisation of allocated funds to enable the attainment of objectives. • Regularly review and proactively monitor and appropriately respond to spend against budget. • Manage and report expenditure according to financial procedure. • Budget variance • % variance (actual vs planned). • Cost saving initiatives • % reduction on directly managed cost of production from previous year. Internal Business Process Perspective Designs and maintains stores processes and systems. • Designs, maintains and updates stores management systems including implementing appropriate controls to eliminate losses. • Ensures that established procedures for tracking purchase orders, requisitions, receipts and issues are maintained and reports deviations. • Manages and implements re-order processes and controls to ensure that stock is always available. • Document Management • % compliance to document management control system procedure • Stores Management • Monitors, reconciles, and validates financial documentation to payments and purchase orders. • Plans, manages and reports on cycle counts to ensure that stocks levels are correct. • Analyses and reports on stock variances. • Ensures that stores and equipment are safely stored, cleaned and maintained in line with company processes and relevant legislative and regulatory requirements. • Monitors and controls minimum and maximum stock levels and re-orders stock in line with established processes. • Compiles and submits relevant reports including: • Obsolete stock report; • Damaged stock report; • Stocktake reports. • Ensuring the efficient and effective management of diesel processes by: • Monitoring diesel dips are on a regular basis. • Creating diesel orders timeously. • Co-ordinating the diesel truck scheduling to the mine. • Preparing and completing Chevron and Crossroads packs and sending to Finance timeously. • Preparing diesel reconciliations on a monthly basis and investigating and reporting on variances. • Enforcement of procurement policies • % ZAR procurement in terms of policy/total ZAR procurement. • IT system utilisation • Independent annual review of consistent use of all functionalities of all IT systems under control of the function. • Warehouse reports • % stock variances. • Out of stock incidents. • Re-order reports. • Legislative compliance • Number of non-compliance incidents. • Diesel management: • Tanks always have about 2 days' worth of diesel. • Diesel orders to be created within 24 hours after delivery. • Diesel recon variance to be within 5%. People management and leadership • Manage performance of direct reports ensuring agreement of annual goals, measuring performance against agreed goals and dealing with non-performance accordingly. • Talent management of direct reports, including career developments and paths for all staff and succession planning for key positions. • Ensure that the working environment contributes to improving staff morale and increased productivity. • Coaching and mentoring of direct reports. • Ensuring a healthy and safe work environment for employees. • Leadership / performance indicator • 360-degree feedback rating. • Transformation - Achievement of plan (EE, BBBEE, SLP) • % achievement of plan (actual vs planned). • Performance Management • Number of performance contracts in place. • Number of performance talent conversations held. • Number of IDPs in place. • Employee engagement rating • TBC. • Adherence to Departmental/ functional training plan (input into WSP and ATR) • % adherence to training plan. • ZERO harm • LTIFR. Customer Perspective Customer Relations Management • Management of customer expectations; adherence to defined performance standards, customer requirements and the effective delivery of warehouse services to the business. • Meeting the logistics functions performance in terms of agreed KPA/KPI's. • Driving customer satisfaction throughout the provision of warehouse services Stakeholder engagement and management • Negotiate with internal and external stakeholders to promote the business and service objectives of the company. Ensure that the needs of organisational stakeholders are prioritised and managed including: • HOD's. • Colleagues and employees. • Suppliers and contractors. • Work with management, organization officials and staff members to discuss issues, coordinate activities, or resolve problems. • Stakeholder Metric • TBC MINIMUM QUALIFICATIONS REQUIRED • Matric. • Certificate in Purchasing Management (NQF Level 4). PREFERRED QUALIFICATION • Diploma in Purchasing Management (NQF Level 5) MINIMUM EXPERIENCE AND KNOWLEDGE REQUIRED • Minimum 5 years' experience as a store's supervisor or specialist. • Mining experience essential. • Valid driver's license. Enquiries Applicants who meet the key requirements of the job must apply via the Tshipi website: www.tshipi.co.za , click on Opportunities, click on the relevant vacancy and apply, on or before 23 May 2024 Please also make sure that you use Chrome as your browser when applying for the position Position : Warehouse Superintendent Location: Tshipi é Ntle Manganese Mining, Kathu, Northern Cape VACANY STATUS PUBLISHED DATE 14 May 2024 CLOSING DATE 23 May 2024 POSITION DESCRIPTION Warehouse Superintendent REPORTING TO Head of Supply DIRECT REPORTS 4 Role Purpose Safely and efficiently plans and manages stock and stores items, including diesel, for the mine. Designs and maintains accurate document records, processes and systems. KEY PERFORMANCE AREAS Financial Perspective Financial and budgetary effectiveness • Deliver and manage an annual budget that represents best estimate of costs and supports the attainment of the organisation and business unit's financial objectives. • Allocate and monitor the utilisation of allocated funds to enable the attainment of objectives. • Regularly review and proactively monitor and appropriately respond to spend against budget. • Manage and report expenditure according to financial procedure. • Budget variance • % variance (actual vs planned). • Cost saving initiatives • % reduction on directly managed cost of production from previous year. Internal Business Process Perspective Designs and maintains stores processes and systems. • Designs, maintains and updates stores management systems including implementing appropriate controls to eliminate losses. • Ensures that established procedures for tracking purchase orders, requisitions, receipts and issues are maintained and reports deviations. • Manages and implements re-order processes and controls to ensure that stock is always available. • Document Management • % compliance to document management control system procedure • Stores Management • Monitors, reconciles, and validates financial documentation to payments and purchase orders. • Plans, manages and reports on cycle counts to ensure that stocks levels are correct. • Analyses and reports on stock variances. • Ensures that stores and equipment are safely stored, cleaned and maintained in line with company processes and relevant legislative and regulatory requirements. • Monitors and controls minimum and maximum stock levels and re-orders stock in line with established processes. • Compiles and submits relevant reports including: • Obsolete stock report; • Damaged stock report; • Stocktake reports. • Ensuring the efficient and effective management of diesel processes by: • Monitoring diesel dips are on a regular basis. • Creating diesel orders timeously. • Co-ordinating the diesel truck scheduling to the mine. • Preparing and completing Chevron and Crossroads packs and sending to Finance timeously. • Preparing diesel reconciliations on a monthly basis and investigating and reporting on variances. • Enforcement of procurement policies • % ZAR procurement in terms of policy/total ZAR procurement. • IT system utilisation • Independent annual review of consistent use of all functionalities of all IT systems under control of the function. • Warehouse reports • % stock variances. • Out of stock incidents. • Re-order reports. • Legislative compliance • Number of non-compliance incidents. • Diesel management: • Tanks always have about 2 days' worth of diesel. • Diesel orders to be created within 24 hours after delivery. • Diesel recon variance to be within 5%. People management and leadership • Manage performance of direct reports ensuring agreement of annual goals, measuring performance against agreed goals and dealing with non-performance accordingly. • Talent management of direct reports, including career developments and paths for all staff and succession planning for key positions. • Ensure that the working environment contributes to improving staff morale and increased productivity. • Coaching and mentoring of direct reports. • Ensuring a healthy and safe work environment for employees. • Leadership / performance indicator • 360-degree feedback rating. • Transformation - Achievement of plan (EE, BBBEE, SLP) • % achievement of plan (actual vs planned). • Performance Management • Number of performance contracts in place. • Number of performance talent conversations held. • Number of IDPs in place. • Employee engagement rating • TBC. • Adherence to Departmental/ functional training plan (input into WSP and ATR) • % adherence to training plan. • ZERO harm • LTIFR. Customer Perspective Customer Relations Management • Management of customer expectations; adherence to defined performance standards, customer requirements and the effective delivery of warehouse services to the business. • Meeting the logistics functions performance in terms of agreed KPA/KPI's. • Driving customer satisfaction throughout the provision of warehouse services Stakeholder engagement and management • Negotiate with internal and external stakeholders to promote the business and service objectives of the company. Ensure that the needs of organisational stakeholders are prioritised and managed including: • HOD's. • Colleagues and employees. • Suppliers and contractors. • Work with management, organization officials and staff members to discuss issues, coordinate activities, or resolve problems. • Stakeholder Metric • TBC MINIMUM QUALIFICATIONS REQUIRED • Matric. • Certificate in Purchasing Management (NQF Level 4). PREFERRED QUALIFICATION • Diploma in Purchasing Management (NQF Level 5) MINIMUM EXPERIENCE AND KNOWLEDGE REQUIRED • Minimum 5 years' experience as a store's supervisor or specialist. • Mining experience essential. • Valid driver's license. Enquiries Applicants who meet the key requirements of the job must apply via the Tshipi website: www.tshipi.co.za , click on Opportunities, click on the relevant vacancy and apply, on or before 23 May 2024 Please also make sure that you use Chrome as your browser when applying for the position Apply Now

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