Administrative Assistant Pretoria - Pretoria
SoluGrowth Ltd
SoluGrowth is looking for an Administrative & Insurance Assistant to perform administrative and insurance duties for the Finance Department. Major Activities Run a thorough administrative process Process & administration of PR's, PO's & GRN's on SAP System & Natrix Manage stationary orders and supplies Perform adhoc duties Conduct insurance administration by attending to and reporting all incidents to the insurance brokers to ensure that all claims are timeous filed. Report all incidents of damaged containers to surveyors and attend all damaged container surveys with the appropriate surveyor and ensure that the claims are filed timeous with the insurance brokers Implement a process to ensure effect payment of the insurance premiums to the insurance brokers, maintain and reconcile a prepaid insurance account in the ledger; ensure correct release of amounts to insurance expenditure. Ensure correct allocation of additional insurance cover requested to the appropriate functional area for items outside the companies normal risk profile Maintain VOB insurance for write-off's / stolen / hijack incidents Prepare insurance journal on WD1 of each month, share with Sanet for approval and request Laura/Robert to post journal on SAP. Raise purchase requisitions on SAP for payment for annual renewal insurance policies. Load PR's on Natrix with all required documents. Keep folder updated with annual renewal policy documents. Create & Issue marine insurance certificate on line Issue travel insurance certificates on ad hoc basis VOB (Vehicle Owner Benefit) Maintain VOB insurance list. Maintain VOB insurance for write-off's/stolen/hijack vehicles. Payment of settlement letters & insurance payment to employees Share VOB list weekly with Tracker/Fleet Dept / HR Share weekly with HR & RAMCO if any changes have been done. Open VOB file for all new VOB vehicle hand over VOB Ad-hoc requests Issue updated vehicle insurance letter to VOB employee when requested. Issue cross border letters to VOB employee when requested. Follow-up on outstanding claim notifications
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