urpose:Provide administrative support to the Group Reporting Officer and Chief Financial Officer in reporting and compliance. The key focus is on meticulous attention to detail.
Key Accountabilities and Activities:Monthly Management Accounts Packs

Compile, print, and distribute the packs after CFO review.

Budget Packs

Compile, print, and distribute the Annual Budget packs post-CFO review.

Statutory Requirements

Complete the annual CIPC checklist and secure director signatures.
Assist in completing resolutions and obtaining necessary signatures for company amendments.
Maintain both physical and electronic company secretarial files.

FICA Compliance

Build and maintain electronic folders for each companys FICA documents.
Assist in gathering and submitting FICA documents for property transfers, mortgage bond registrations, and bank detail updates.

PAIA Compliance

Assist the CFO in submitting yearly PAIA returns.

Property Compliance

Assist with property compliance matters and drafting/updating Commercial Lease Agreements.
Maintain property compliance files and the property register.

Banking

Complete forms for changes to online banking platform access rights.
Update the master bank account register with changes to users, rights, and accounts.
Assist with yearly facility reviews and compile supporting documents.

Insurance

Assist with annual insurance renewals and ensure proper filing and electronic saving of policies.

Ad-Hoc Requests

Support the business by handling ad-hoc requests with accurate, high-standard information delivered within required timeframes.

Position Requirements:

Internal Communication: All levels of staff.
External Communication: Conveyancing Attorneys, Bond Attorneys, Bankers, Insurance Brokers, Statutory Service Providers, Commercial Tenants.
Qualifications: High School required; Diploma or Certificate in Administration or Office Management advantageous.
Experience: Two years Clerical or Administration experience recommended; Two years MS Office experience.
Competencies: Strong attention to detail, good time management, and communication skills.
Skills: Proficient in typing, computer use, MS Office, and data entry.