Assistant Manager / House Administrator - Yeoville
OVERVIEW My Client in Johannesburg - A non - profit organisation is urgently recruiting for an Assistant Manager / House Administrator , specifically with a strong Hospitality Background . The position renders general administrative, bookkeeping and payroll support to the Facility Manager. COMPETENCIES REQUIRED (MUST HAVE): Mathematical skills Logical thinking skills Communication skills Organizational and administrative skills Honesty and integrity Ability to maintain confidentiality COMPETENCIES DESIRED (NICE TO HAVE): HR Experience Bookkeeping Experience HSE Knowledge Administration Coordination EDUCATION REQUIREMENTS: Matric Certificate Higher Education Certification or Diploma - required THE POSITION REQUIRES: GENERAL DESCRIPTION – JOB PURPOSE: To ensure Payroll Data is accurate and submitted timeously and handling of Payroll Queries Administrative Functions - Admin and Filing • Human Resource Control and Monitoring To Ensure Best Practice is followed in House Procurement Accounting, Bookkeeping, Debtor’s management and Creditors Capturing Secretarial duties (Minutes for all House Forums) • Provide full House support function to Facility Manger Duty Manager Shifts, stand in for Facility manager when not available GENERAL DUTIES AND RESPONSIBILITIES: Accounting Petty cash Reconciliation Replenishment and Control SASSA pocket money Weekly banking Charity shop banking and reconciliation Donations reconciliation and banking Receipt of cash donations & foreign donations banking Debtors management and monthly follow-up Invoicing of resident fees, nappies, electricity and other items which may occur Issue statements of account to residents and ensure that it is settled promptly. Assist with annual budgeting Loading of orders on Palladium Arrange the authorization of invoices for the House General bookkeeping support – Palladium Assist with budgets and reports for proposals, tracking spend throughout the year ensuring compliance to budget Human resources HR support & filing Payroll time sheets & payroll queries HR-related queries re employment contracts and filing there-of on personnel files Clocking system management Disciplinary issues co-ordination Recordkeeping of training Reception & fleet management House fleet management Petrol card monitoring Tracker monitoring Vehicle service monitoring Reception management, staff rostering and administration processes Health & safety Health and safety – secretarial role House forum member and meeting coordinator Filing and admin compliance All certification compliance Administrative support Ensure that source documents and other relevant paperwork is filed correctly. Provide administrative support. Compliance and support with TPAs and certifications Protection of information and source documents and uploading there-of Ensure compliance with internal audits Upkeep of Resident database Procurement & stock control Keep track and purchase new supplies as required Obtain 3 quotes for purchases Track budget and spending per department Processing of supplier invoices – raising purchase orders Applicants should note that only shortlisted candidates will be contacted
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