Debtors & Cashbook Clerk - Johannesburg
Debtors:
Open new customer accounts on SYSPRO
Send out monthly statements using Debtors Manager tool, SYSTEM 1A
Generate Age Analysis for blue chip customers, discuss with Account Managers on a fortnightly basis
Telephonic and email collections, ensuring the customers have received invoices timeously to avoid
delays in closing payment cycles.
Reconcile accounts as and when required.
Liaise with customers on queries they may have regarding invoices issued.
Request remittance advises from customers to ensure payments are allocated accordingly.
Report on a weekly basis to Finance Manager regarding any difficulties arising with customers to avoid
delays in payments.
Allocate deposits to various customer accounts on SYSPRO
Manage the invoice submission to various customers
Credit application/COD Forms:
Check Credit and COD applications as they get submitted.
Work quite closely with Sales Department regarding credit application process and vetting of customers.
Inform Account Managers on any errors or discrepancies that need to be corrected before applications
can be processed.
Review all documents ensuring all necessary statutory documents are accompanied with the
applications.
Send onto Finance Manager for vetting
Once approved draft approval letters for submission back to customers
Open relevant accounts on SYSPRO with all necessary information
Maintain COD Accounts by ensuring stock is not invoiced until payments are reflecting in the bank accounts
Cashbook Duties:
Responsible for maintaining the cashbook.
Recording daily entries, both payments and receipts
Informing the rest of the finance team of deposits that are reflecting in the bank
Adhoc Duties:
Assist the team in ensuring the smooth running of the department.
Filing on weekly basis
Would work closely with the Sales Department
Maintain good customer relationships
Person Profile - Must have/be:
Matric
Finance / Accounting Diploma as a minimum
Fluency in the English language
2 - 5 years working experience in finance (debtors and cashbook)
Good telephonic and communication skills
Strong on account reconciliations
Able to enforce company policies
Teamwork and Cooperation within and across departments
Fully computer literate
Microsoft Office
Microsoft Outlook
Microsoft Excel
MS Power Point
⢠SYSPRO experience would be an advantage
Self-motivated
Enthusiasm in carrying out his/her duties.
A person who can work on his/her own with minimum supervision.
Experience in handling customers in various situations.
Attention to detail
Able to make effective decision independently
Target driven Apply Now
Open new customer accounts on SYSPRO
Send out monthly statements using Debtors Manager tool, SYSTEM 1A
Generate Age Analysis for blue chip customers, discuss with Account Managers on a fortnightly basis
Telephonic and email collections, ensuring the customers have received invoices timeously to avoid
delays in closing payment cycles.
Reconcile accounts as and when required.
Liaise with customers on queries they may have regarding invoices issued.
Request remittance advises from customers to ensure payments are allocated accordingly.
Report on a weekly basis to Finance Manager regarding any difficulties arising with customers to avoid
delays in payments.
Allocate deposits to various customer accounts on SYSPRO
Manage the invoice submission to various customers
Credit application/COD Forms:
Check Credit and COD applications as they get submitted.
Work quite closely with Sales Department regarding credit application process and vetting of customers.
Inform Account Managers on any errors or discrepancies that need to be corrected before applications
can be processed.
Review all documents ensuring all necessary statutory documents are accompanied with the
applications.
Send onto Finance Manager for vetting
Once approved draft approval letters for submission back to customers
Open relevant accounts on SYSPRO with all necessary information
Maintain COD Accounts by ensuring stock is not invoiced until payments are reflecting in the bank accounts
Cashbook Duties:
Responsible for maintaining the cashbook.
Recording daily entries, both payments and receipts
Informing the rest of the finance team of deposits that are reflecting in the bank
Adhoc Duties:
Assist the team in ensuring the smooth running of the department.
Filing on weekly basis
Would work closely with the Sales Department
Maintain good customer relationships
Person Profile - Must have/be:
Matric
Finance / Accounting Diploma as a minimum
Fluency in the English language
2 - 5 years working experience in finance (debtors and cashbook)
Good telephonic and communication skills
Strong on account reconciliations
Able to enforce company policies
Teamwork and Cooperation within and across departments
Fully computer literate
Microsoft Office
Microsoft Outlook
Microsoft Excel
MS Power Point
⢠SYSPRO experience would be an advantage
Self-motivated
Enthusiasm in carrying out his/her duties.
A person who can work on his/her own with minimum supervision.
Experience in handling customers in various situations.
Attention to detail
Able to make effective decision independently
Target driven Apply Now
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