Our client based in Johannesburg North is looking for a Dealership Debtors Clerk/ Cashbook for accurate reporting and allocation of debtors and cash accounts.

Responsibilities:

To ensure that the debtors book is in accordance with company policy
To follow up all outstanding debts, including requesting outstanding POD's/Invoices from departments and report to the Accountant any debtor which might be at risk
Debtors reporting: 7 day debtors to be sent out daily, Trade debtors feedback to be accurate and detailed for Ops meetings done weekly
Ensure that credit is stopped as soon as accounts reach credit limit or exceed credit terms
Daily receipting and allocation of Vehicle, Parts & service Debtors - allocations are not to be older than 2 days
Parts & Service debtor discounts to be processed.
DIC to be invoiced and allocated per remittance, Sundry invoices & credit notes to be raised when applicable
All F&I income ie. IUM/ Paintprotector/Dealer leads to be processed according to remittances
Sundry invoices & credit notes to be raised when applicable
Daily Banking to be checked for accuracy and anomalies and reconcile till/cash on hand accounts on Autoline - allocations are not to be older than 2 days - any inaccurracies or risk to be escalated immediately to the Accountant/FM
Staff Debtors processing, allocation and reconcilling
Account application with all relevant certified documentation and credit checks to be sent to Accountant and DP for approval
Once account is approved - credit limits may only be amended with DP approval
Carry out additional reasonable duties from time to time at the discretion of management

General deadlines:

Debtors statements to be sent out on the 1st of Every month
Follow up on unpaid invoices twice per week
Ops feedback to be sent every Tuesday prior to cut off time stipulated
Staff Debtors to be done by the 29th of the month - report and recon to be sent to Accountant

Month end deadlines:

All receipting and debtors allocations must be finalised
All DIC & Debtors discounts must be processed - DIC to be reconcilled to Seriti and DIC r
DIC to be reconcilled to Seriti and DIC to be raised for amounts not yet paid
COH/till accounts must be clean/reconcilled and balanced
COH and till recons must be submitted to Accountant/FM with all balances explained in detail

Knowledge& experience: