Finance/Office Administrator - Cape Town City Centre
Staff Unlimited
Description Duties and Responsibilities Daily Banking- making sure that all the cash-ups from the previous day balances. Check that all comp slips and other room charges are signed and posted correctly. Creditors Filing of all account documentations Assisting GM with the processing of invoices on QB Making sure that all invoices are attached to payment summary before payment is made. Update the bank Analysis sheet from the Bank statement done daily. Making sure that all Bank Transfer payments are posted before month end. Submitting all waiter tips to GM Submit sick days to GM Handling Petty cash Submitting Petty Cash Month end summary to GM Submitting month end report to GM Inform GM about all payments not posted on Opera by month end. Check that all credit card transactions and cash deposits reflect on our bank statement. Submitting Porterage tips to GM Handling all account related queries. Sending statements on a monthly basis and report variances to department heads Reconcile all City Ledger accounts. Filing of all creditors documentations. Order Stationery Count Stationery Stock Assist reservations department when Reservations Manager need it. Assist with conferencing where needed. Assist with HK orders Assist GM with any Accounts related task (if needed) - example. Clearing paid invoices on QB Part of the Employment Equity Committee( Main task – responsible for training in the workplace) get quotes when training is needed and discuss with GM Responsible for reporting any faults on credit card machines or systems not working properly. Ordering of First Aid stock. Making sure that our First Aid boxes are full with all the necessary equipment needed in case we have an emergency at hotel. Health and Safety Rep – I will assist where needed. Assist GM and Operations Manager with the leave schedule. Complete Vecto application forms and submit to General Manager Assist with some of Operations Manager tasks when needed. ( updating the register book and reporting, checking and printing of staff rosters making changes where needed) Assist with the administration of stock control where needed. Closing of Comp Account and all other requisitions for month end. Compiling all Purchase Orders for stock purchases. Receiving stock with designated managers when delivered. Process all invoices on quick books. Attributes: Dependability — Job requires being reliable, responsible, and dependable, and fulfilling obligations. Integrity — Job requires being honest and ethical. Attention to Detail — Job requires being careful about detail and thorough in completing work tasks. Cooperation — Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude. Self Control — Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations Listening - Ability to give full attention to what other people are saying, to be aware of others' reactions and understand why they react as they do, Time management - manage one's own time. To be able to prioritise tasks and ensure all areas of the job get your attention Qualifications and requirements Matric or equivalent Tertiary qualification – preferably with accounting or in hospitality management At least 2 years’ experience in Management role.
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