Golf Administrator - - Cape Town City Centre

The Golf Admin position does not require prior golf admin experience, will require an organised and competent administrator.

Specific responsibilities include but are not limited to the following:

1. General Manager

report to and interact with the General manager daily. Assist in getting various issues addressed and resolved as requested by GM.

Answer telephone and interact with callers when reception area busy or unattended.
Dealing with members and visitors when reception area is busy or unattended.

Time sheet control and planning. Manage tee time bookings efficiently ensuring accuracy and timely communication with members and visitors.
Emailing relevant time sheets.
Work together with relevant personnel e.g. Golf Committee, Captains regarding fixture planning.
Manage all aspects of group bookings.
Work together with Ass. GM to manage all aspects of Corporate Golf days.

While not mandatory, experience with the Clubmaster system and a basic understanding of golf terminology and operations would be advantageous.
Clock card control and management.
Assist with membership inquiries, applications, and renewals.
New member management and control.
Management and control of annual membership subscription invoicing.
Management and control of the monthly debit order membership subscription invoicing.
Management of existing member data base as well as any outstanding payments.
Communicate effectively with members, visitors, and staff in person and through written correspondence.
Coordinate with other departments including golf operations, food and beverage and events to ensure seamless delivery.
Management of stationery and office supply and relevant ordering.
Bank statement reconciliation of funds due and relevant member payments.
Collection of monies from the Pro Shop, counting and reconciliation.
Management of petty cash and relevant payments when required.
Compiling weekly / monthly sales and revenue reports.
Management and control of the existing trophies.
Assist with administrative work relating to the various league teams.
Assist with the management and control of the both men’s and ladies Club Championships.
Golf related administrative functions not mentioned above which may from time to time be assigned by management and the board.