Household Manager and Personal Assistant - Cape Town City Centre
Job Title: Household Manager and Personal Assistant
Job Description:
Our client is a dynamic Clifton based family with a toddler and busy schedules which often includes extensive travel. Our client’s household operates with efficiency thanks to a dedicated team of staff and numerous moving parts that require seamless coordination and management. Our client is seeking a highly organized and versatile Household Manager & Personal Assistant to oversee efficient operation of their private residence. The ideal candidate will manage household staff, coordinate maintenance, and assist with a wide range of administrative and personal tasks. The position requires flexibility, strong multitasking skills, and a proactive approach to ensure smooth day-to-day operations.
Responsibilities:
- Ensure smooth running of day-to-day operations.
- Oversee household staff including housekeepers, general workers, and nannies.
- Ensure high quality of work from each team member.
- Create and implement task sheets and schedules for staff.
- Coordinate and oversee maintenance and repairs.
- Oversee care of the garden.
- Liaise with suppliers and contractors for various household needs.
- Assist with organization of household items and cupboards.
- Stock management.
- Arrange vehicle services and renew licenses as needed.
- Ensure guests rooms are prepared and maintained according to standards.
- Assist with running multiple properties.
- Run errands and handle online/in-store shopping and returns.
- Source products and services as required.
- Assist with monthly budgeting and manage payments, invoices and bank statements.
- Keep track of working hours, overtime, and leave for household staff.
- Manage schedules, calendars, and organized meetings and appointments.
- Screen calls and correspondence.
- Provide general administrative support.
- Make travel arrangements and assist with personal and professional tasks.
- Conduct research and compile information as needed.
- Maintain confidentiality and discretion in all matters.
- Coordinate small private events.
- Assist with house and pet-sitting.
- Pack & unpack for trips as required.
Requirements:
- Must live within a 30km range of Clifton.
- Proven experience as a Household Manager, Personal Assistant, or similar role in a private residence, guesthouse, or hotel.
- Must have own vehicle and Valid driver’s license and a clean driving record.
- Ability to prioritize tasks, manage time efficiently, and maintain order in a busy environment.
- Clear and effective communication with family members, staff, suppliers, and contractors.
- Capacity to handle unexpected situations calmly and find effective solutions.
- Thoroughness in completing tasks and ensuring all aspects are handled meticulously.
- Willingness to adjust plans and schedules to accommodate changing needs and unforeseen events.
- Ability to work independently and proactively solve problems.
- Proficiency with basic computer software and ability to learn systems quickly.
- Ability to always maintain confidentiality and exercise discretion.
- Trustworthiness and reliability are essential.
- Knowledge of childcare practices and pet care is a plus.
- Good physical health.
- Experience in the hospitality industry is preferrable.
- Work Hours: 8am-5pm (with some flexibility required)
Salary to be discussed if an interview in requested with candidate.
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