Who are we:

We are a premium outdoor billboards and advertising company

Who are we looking for:

We are looking for a Landlord Liaison Officer to maintain the current holding of the business through sustainable relationships and stability with the current landlords.

What will you do:

Contract Management:

Expiry dates of lease agreements are monitored and flagged to ensure on-time renewal
Viable rates and contracts are signed and in place for renewals based on negotiation with the landlords and securing of existing advertising rights
Complex legal vetting of agreements are complete
Special terms and conditions of new and renewed contracts are actioned
Contract risks are identified and managed

Landlord liaison

Landlords are satisfied through ongoing effective communication and relationship building
Landlords queries are solved appropriately and timeously
Landlord are considered by importance and priority
Landlord’s birthdays are monitored and actioned
Landlord gifts are sourced and presented within annual budget

Reporting and Codesphere

Landlord meetings are reported to management through minutes or call reports
The Legal Manager is well informed of all landlord activity via weekly meetings
Relevant landlord information and contracts are captured, accurate and current on Codesphere
Landlords are linked to sites and lease agreements upon signed of agreements
Risks per site and landlord are loaded and maintained on Codesphere system
Landlord interaction is recorded on Codesphere
Accurate reports are pulled from Codesphere

Administration

Proper and accurate filing systems are in place and up-to-date
Files are safeguarded with no leakage of confidential information
Assistance is provided to the tender team as required

Technology

The systems automate most administrative processes and are used to their maximum potential
Mobitech and Codesphere systems are populated and maintained by staff
Mobitech and Codesphere are being used effectively to improve departmental efficiency
Reports pulled from systems are accurate and enable analysis
New technology is investigated to improve efficiency

What will you need: