Office Administrator/ Assistant - Alberton
Flink Recruitment
Our Client is looking for a Office Administrator/ Assistant, located in Alberton. Job Summary: The Office Assistant plays a critical role in ensuring the smooth and efficient operation of the office environment. This position involves providing administrative support to various departments, assisting with daily office tasks, and maintaining a professional and organized workspace. The Office Assistant must possess excellent communication and organizational skills, be proficient in basic computer applications, and demonstrate the ability to multitask effectively. Responsibilities: Provide administrative support to management and staff members, including typing documents, scheduling appointments, and managing correspondence. Greet visitors and clients in a courteous and professional manner, directing them to the appropriate person or department. Answer phone calls, take messages, and route calls to the appropriate individual. Assist with office errands, such as mailing packages, picking up supplies, and running various office-related errands as needed. Maintain office filing and organization systems, ensuring that documents are properly labeled, stored, and easily accessible. Assist with the coordination of meetings and events, including scheduling, preparing agendas, and arranging catering services. Manage office supplies inventory, ordering replenishments as needed and ensuring that supply closets are well-stocked and organized. Handle basic bookkeeping tasks, such as processing invoices, tracking expenses, and reconciling receipts. Assist with basic IT support, such as troubleshooting minor technical issues with office equipment and coordinating repairs with external vendors. Perform general office maintenance tasks, including keeping common areas clean and tidy, and arranging for repairs or maintenance services as necessary. Collaborate with other administrative staff members to ensure seamless operations and provide backup support when needed. Uphold company policies and procedures, maintaining confidentiality and professionalism at all times. Qualifications: High school diploma or equivalent; additional certification or coursework in office administration is a plus. Proven experience in an administrative support role or similar position. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other common office software applications. Strong interpersonal skills, with the ability to communicate effectively with colleagues, clients, and visitors. Excellent organizational skills and attention to detail, with the ability to prioritize tasks and manage time efficiently. Ability to maintain confidentiality and handle sensitive information with discretion. Basic knowledge of office equipment, including printers, copiers, and fax machines. Flexibility and adaptability to handle changing priorities and work demands. Professional demeanor and appearance, with a positive attitude and willingness to learn. Ability to work independently with minimal supervision, as well as collaboratively as part of a team.
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