Office Staff - South Africa
CLOVER COMPANY
Reception Duties and Responsibilities Greet clients and visitors and set a positive and professional office atmosphere. Answer the phone, take messages, and redirect calls. Monitor and report line quality to the VoIP team if problematic Organise and maintain files and records. Manage boardroom bookings and communicate clashes Arrange mail collection with the Logistics Supervisor and distribution of mail. Receive and distribute supplies and parcel deliveries. Record staff movement. Administrative Duties and Responsibilities Order lunch as per the lunch order sheets. Reconcile lunch orders daily on spreadsheet. Liaise with the lunch suppliers when you have any complaints or queries. Manage vending machine refills and maintenance. Stationary issue and stock control. Weekly audit of stock issued by the cleaning staff (groceries and cleaning products) and report any inconsistency or abuse. Procurement Obtain quotation for stationery and grocery replenishment Do PRF’s for all purchases done Do PRF for lunch orders to get the vendors paid. General Duties and Responsibilities Report faulty appliance, broken furniture, and structural damage and/or repairs. Maintain the Reception SOP and communicate and changes required or suggestions that can be beneficial. Monitor the parking and report any problems experienced due to lack of parking to the HR & Facilities Manager. Ensure the efficient operation of the company reception and liaise with VoIP to ensure the telephone system is always functional. Capturing of stock control sheets weekly. Report any abuse of stock or resources Assist the Logistics team with scanning and saving of P.O.D’s into Acumati Candidate Requirements Matric Excel proficient Any additional administrative training will be beneficial The post Office Staff appeared first on freerecruit.co.za .
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