Payroll Administrator - Cape Town City Centre
Allan and Gill Gray Philanthropy
Purpose of Role As part of the Shared Services HR team for the Allan and Gill Gray Philanthropy Africa, the Shared Service Payroll Administrator is responsible for the entire cycle of payroll processing by maintaining employee payroll and HR master records for purposes of payroll. This role ensuring accurate and timely processing of payroll to employees. They contribute to the smooth operation of payroll activities and support employee satisfaction by handling payroll-related queries and maintaining confidentiality and accuracy in payroll data. Objectives of Role All employees in Shared Services are individually and collectively responsible for customer excellence and will be measured accordingly. Customer Excellence Work closely with the relevant stakeholders to set expectations and provide services exceeding the agreed standard. Contribute to customer satisfaction for services delivered by the Shared Services People Services Team. Assist with identifying problems in your area of responsibility, and that of the Shared Services People Services team, and discussing possible solutions to achieve customer excellence. As the Shared Services Payroll Administrator, you will be responsible for performing the following activities: Inputting, processing, and employee payroll admin support on Sage 300 People Maintaining employee files and records ensuring a methodical filing process aligned to audit requirements both on SharePoint and SAGE Review and ensure accuracy of approved payroll inputs such as advances, staff deductions, and salary adjustments. Maintain employee payroll records; ensure that employee changes are entered correctly and made on a timely basis; process changes for proper authorization. Generating reports for payroll review e.g., variance reports and company reconciliations. Prepare payroll reports from SAGE and provide input and data in into reports as and when required. Reconciliation of 3rd party billing and SAGE (Medical Aid, GL, Gap Cover) which is sent to Specialist for reconciliation with finance. Administer any changes to Umbrella Fund on a monthly process through file upload. Communicate payroll changes to the HRBPs and Finance Leads Responsible for remaining up to date with the latest payroll and tax legislation. Responsible for responding to and completing all service desk tickets related to basic payroll queries. Experience and Qualifications Minimum 3-year Diploma in Financial accounting, human resources, or a similar field. 3 years relevant work experience in a similar role. Advanced excel and numerical abilities Strong checking and attention to detail. Proficient in payroll software Sage 300 People. Advanced Specialised Computer literacy Competencies Identification with the AGGPA Vision, Mission and Values Coping with pressure and setbacks Customer oriented service mindset Highly detail oriented; analytical Strong results orientation and deadline driven Able to work on multiple assignments Flexibility Ability to manage confidential information. Excellent communication and people skills.
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