Manage outsourced payroll service provider
Verify working hours and pay rates with clocking software
Verify employee contracts
Track employee absence via clocking software
Verify new engagement documents
Plan payroll deadlines and submissions
Prepare and check reports and data for accuracy
Address payslips, tax and leave queries
Calculate annual increase and bonus payments
Update leave balances
Process financial compensations or deductions (casuals, staff loans, etc.).
Submit month-end reports, including the costing reports, EMP201, 12 Months Report, Leave Provision and General Ledger
Reconcile payroll and all third parties (Medical Aid, Provident Fund, etc.)
Advise and provide the necessary documents to employees who need to claim UIF
Manage system maintenance and ensure all records are updated on PSIber
Prepare induction documentation and assist with the onboarding process
Administration of Employee files
Staff contracts, addendums and probation letters
Administration of IOD and COIDA documentation, including but not limited to preparation, finalisation, follow-ups
Compile reports for EXCO
Liaise with management on Payroll Processes and any possible improvements
Draft the Payroll Policy and continuously improving processes where necessary
Advise IR on the impact of disciplinary action