Pursuit Coordinator - Cape Town City Centre
Pursuit Coordinator
Job Location:
Western Cape, City of Cape Town, Cape Town
Job Type:
Permanent, Full-Time hours
Job Duties:
Proposal Preparation
- Assemble the master proposal submission and co-ordinate document inputs as required by the Proposal Leader, ensuring conformance with pursuit guidelines.
- Effectively co-ordinate proposals in support of the Companys business plan.
- Ensure documentation is formatted, collated, and presented professionally as per client specification.
- Ensure delivery of proposals on time to customers and co-ordinate efforts regarding bid clarifications by customers.
- Track and report status of all proposal elements.
Corporate governance
- Assist to Co-ordinate CRMT of proposals.
- Assist to Co-ordinate signatory approvals to DoA.
- Assist to Co-ordinate the signing off of DoA forms by the Company Secretary.
- Assist to Co-ordinate the final sign-off of approved rates.
- Assist to Co-ordinate proposal sign-off by relevant HODs and approved Managers.
- Send/track the signed proposal to the relevant manager to send to the customer.
- Complete the necessary e-filing on Share-Point for auditing purposes.
Efficiency and Quality Standards
- Promote the use of internal best practices in proposals.
- Maintain all templates with up-to-date information.
- Ensure that the Companys capabilities are highlighted and brought to the attention of Proposal leaders.
- Participate in all kick-off meetings scheduled by the appointed Proposal Leader.
- Create and maintain a current and easily accessible library with photographs/graphic support and commercial documents and/or quotes for use I proposals.
- Provide formatting and writing standards support to assist the Proposal Leader in creating a compelling and market leading proposal.
- Obtain commercial qualifications inputs on tenders Ts and Cs from the Legal Department.
- Co-ordinate tender file compilation and printing.
Business systems and reporting
- Follow up on bids "AWAITING REPLY" beyond 45 days with Proposal Leader to ensure accurate reporting standards of hit rates are maintained.
- Provide CRMT training and support to Proposal leaders.
- Provide Share-Point support /access to "authorised" proposal teams to ensure efficient control of proposals.
- Ensure that successful bids are changed to project status and that relevant information is completed on CRMT Project.
- Compile weekly win/loss/prospect reports.
Required Qualifications:
- Tertiary commercial or technical qualification.
ESSENTIAL KNOWLEDGE, SKILLS & EXPERIENCE
- A minimum of 5 years related experience in proposal development and support.
- Proficiency in using MS Office (Word, PowerPoint, Excel) is essential.
- Familiarity with graphics programmes and scanning/photo software is considered an asset but is not mandatory.
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