Receptionist Cape Town - Cape Town Region
Energy Africa Recruitment
Please email samenergy-africa-recruitment.com to apply Our client is a growing Independent Power Producer that designs, develops, and distributes clean energy. They have worked hard to develop a sought-after culture and environment. They are looking a professional and well-groomed receptionist to join their team. This role is permanent and based in Cape Town. General Description / Job Purpose: The Front Desk Receptionist is responsible for providing a welcoming and efficient reception service to all visitors and callers, and for managing the verification and systematic capturing of invoices. This role requires excellent communication skills, attention to detail, and the ability to handle multiple tasks efficiently. The ideal candidate will exhibit a professional demeanour, strong organizational skills, and a commitment to high-quality customer service. To attend to all visitors and/or contractors entering the office for meetings or maintenance work and deal with inquiries over the phone and face-to-face. To be the first point of contact for the company and provide administrative support across the organisation. Handle the flow of people through the business and ensure all responsibilities are completed accurately and delivered with high quality and promptly. Minimum Requirements: High School/ Matric Exemption 2-5 Years experience in similar roles Very well groomed, clean-cut and presentable Friendly and professional demeanour Proficieng with Microsoft Office Suite Excellent communication skills Ability to be resourceful and proactive in dealing with issues that may arise Ability to organise, multitask, prioritize and work under pressure Ability to accommodate flexibility if necessary Serve visitors by greeting, welcoming, directing and announcing them appropriately Support the Office Management for the purpose of ensuring the efficient running of the office Perform clerical duties such as filing, photocopying, collating, faxing, and binding Ensure knowledge of staff movements in and out of the organisation Arrange for necessary repairs/changes for maintenance suppliers/service providers Maintain general condition and tidiness of the office Answer, screen and forward any incoming phone calls while providing basic information when needed Receive and sort daily mail, deliveries and couriers for office staff Maintain security by following procedures and controlling access Maintain inventory of office supplies and materials, and place orders where necessary Perform other clerical duties such as filing, photocopying, collating, faxing and binding etc. Update contact lists and add new employees Maintaining documents on the corporate SharePoint folder updating documents involving staff and maintenance contractors Receive and verify invoices from suppliers and vendors. Systematically capture and enter invoice details into Sage. Ensure accuracy and completeness of all invoice data. Coordinate with the finance department to resolve any discrepancies or issues with invoices.
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