Telesure Investment Holdings Ongoing Job Vacancy – Apply Now - South Africa
The Project Administrator assists with project administrative duties such as maintenance of the project plan, record keeping, preparation of reports, management of project folders, scheduling meetings and preparing presentations, etc. from the project initiation phase to the project closeout phase. Job Title: Project Administrator Location: Dainfern, Gauteng, South Africa Reference : Project Administrator Contract Type: Permanent Salary: Market Related Job Summary: Manage and control the project management software, including status reporting, user management and sanity checks; Provide day to day administrative support to the Project Manager; Monitor receipt of all deliverables as per defined project execution cycle; Perform general clerical duties including but not limited to: photocopying, faxing, mailing, and filing; Answer and make telephone calls and transfer to appropriate staff member; courteously and efficiently handle all enquiries and requests, attending to them when appropriate; Make good use of office equipment such as computers, copiers, scanners, telephones and audio-visual equipment to communicate to the broader project team; Implement, manage and maintain a project library (electronic and hard copy) or all project related documentation (PDR, Project Schedule, Invoices, etc.). Check receipt of all supporting documents for invoicing; Comply with office procedures, project instructions and the financial procedures within the project including formatting all project documentation for project procedures and standards; Maintain the project calendar and manage project related appointments; Document agendas, invitations, meeting minutes and reports according to the required standard; Chair meetings on behalf of PM’s in the event of conflicts in agendas or emergencies Ensure dissemination of information, action items and important project updates after standing meetings Arrange travel, car hire, accommodation and logistics for project staff; Arrange the logistics, including accommodation and travel for meetings and conferences; Arrange conference and meeting facilities, including audio-visual requirements Manage and monitor archiving systems; Undertake administrative tasks delegated by the Portfolio and Project Manager; Effectively build and maintain relationships with peers, team, colleagues and business and project stakeholders; Ensure project are audited as they progress through the project management life cycle Contribute to optimising work practices and procedures; Ensure project problem areas are identified and assist in resolution thereof; Develop skills and knowledge to progress towards Project Manager Expected to work overtime from time to time especially during large scale project implementations Requirements: Knowledge and Experience Requirements: Level of Education: Essential: Essential: Standard 10 / Grade 12 / University Entrance – NQF 4 Desirable: Diploma in Project Management Experience: Essential: 1 – 3 years’ work experience as Project Administrator Desirable: Proven track record in administration Proven track record of administering project schedules Microsoft Office Working knowledge of MSP/EPM Proven experience in cooperating with Project Managers for the delivery of projects Exposure to project management methodologies and frameworks Insurance Industry knowledge will be a bonus but not required Essential: Project Management Life Cycle (Agile, RUP, Iterative, Waterfall) Microsoft Excel Microsoft PowerPoint Microsoft Project Microsoft Outlook Project Management software tools (Microsoft Projects) Desirable: Emotional intelligence, Self-Awareness & Quality Orientation Determination/Dedication/ Initiative Reliability Customer Service Orientation Interpersonal Sensitivity Resilience Self Confidence Results focused Attention to Detail Planning and organizing Teamwork Action Orientation Flexibility People orientated Knowledge sharing Deadline orientated Excellent client-facing and internal communication skills Excellent written and verbal communication skills Computer literacy Essential: Information Safeguarding Discipline and due diligence NB: Applicants who have not received any correspondence from us within three weeks from the closing date can consider themselves unsuccessful. To Apply: Click Here Application Deadline: 15/09/2021
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