Temp Legal Secretary - Half Day - Pretoria East Negotiable - South Africa
AGC Recruitment
Our client, a boutique law firm specializing in general practice with focus on Litigation and Conveyancing based in Pretoria, has a vacancy available for a experienced and dedicated Secretary who can work under pressure . Type, check and file legal documentation & correspondence using the firm's standard templates. Dictaphone typing. Check documentation, re-format and re-phrase where necessary. Index and paginate documents. Save all relevant e-mail correspondence onto matter number in work site. File all documentation and relevant correspondence in date and time order. Print out pro forma invoices for verification and checking by fee earners. Make amendments to time and narratives as required. Submit invoices for final sign off and distribution. Follow up with clients after 30 days to collect invoice payments and keep a log of all client contact. Escalate problematic invoice payment problems to fee earners in need and monitor and record payment status. Escalate outstanding invoice payments to Finance Credit Control after 90 days. Check and assist Finance with account allocations in need. Process expenses as authorised. Open up matters for new clients on e-works and collect all the requisite client details and documentation. Answer and screen telephone calls, take messages and greet clients. Schedule and confirm diary appointments as requested. Matriculation certificate or equivalent. 4 years' plus experience as a legal secretary. Must have their own reliable transport. Must be from Pretoria. Competencies Ability to read, write and spell effectively in English. Shorthand an advantage. Ability to work in a challenging environment with a wide and varied caseload. Requires advanced computer literacy skills to capture, save, retrieve, organise, scan and index documents and e-mail correspondence. Dictaphone typing skills. A good working knowledge of how to open matters. A good working knowledge of where and how to file court documents. Attentive to detail - methodical, organised, precise, accurate, neat and tidy with paperwork. Resilient - not affected by criticism and able to recover quickly from setbacks. Relaxed - calm under pressure, free from anxiety, emotionally dependable. Time management skills – ability to schedule own day. Well-developed written and verbal communication skills. Negotiable based on experience and qualifications.
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