handling Email management Administrative and financial tasks Credit card recon's Research and procurement integrity and discretion when handling sensitive information Able to assist outside of office hours when required
Manage the Directors' diaries, Directors kept informed of all engagements in their diaries, Handle incoming Respond to queries by providing the required information, All queries answered and the follows-ups to responses drafted, Maintain workflow and filing system electronically and manually, Easily accessible Respond to queries by providing the required information, All queries answered within 48hrs and the follows-ups subsistence claims processed accurately and timeously. Financial administration support: Monitor unit cashflow
Manage the Directors' diaries, Directors kept informed of all engagements in their diaries, Handle incoming Respond to queries by providing the required information, All queries answered and the follows-ups to responses drafted, Maintain workflow and filing system electronically and manually, Easily accessible Respond to queries by providing the required information, All queries answered within 48hrs and the follows-ups subsistence claims processed accurately and timeously. Financial administration support: Monitor unit cashflow
Receptionist. Telephone Systems Management : Operate and manage a multi-line telephone system, fielding and routing limited to scheduling appointments, updating information on bulletin boards, and ensuring that all operational the company policies and standards. Contact Information Management : Rigorously maintain and regularly telephone extension lists, ensuring that all information is accurate and accessible for efficient communication
Receptionist. Telephone Systems Management : Operate and manage a multi-line telephone system, fielding and routing limited to scheduling appointments, updating information on bulletin boards, and ensuring that all operational the company policies and standards. Contact Information Management : Rigorously maintain and regularly telephone extension lists, ensuring that all information is accurate and accessible for efficient communication
Capturing information Administration tasks Training will be provided on their in-house software systems Matric
Capturing information Administration tasks Training will be provided on their in-house software systems Matric
MAINTAIN THE ORGANISATION'S QUALITY MANAGEMENT SYSTEM (QMS) Develop and maintain QMS documents: typing Regularly update the BarnOwl system with the latest audit information. MONITOR COMPLIANCE WITH QUALITY international standard. Promote the quality management system and continuous improvement through training, workshops formatting requirements, consult and disseminate information into new/amended requirements and control external risk environment. Report on identified risks and inform the EWRM function accordingly. Assist Risk Specialists
MAINTAIN THE ORGANISATION'S QUALITY MANAGEMENT SYSTEM (QMS) Develop and maintain QMS documents: typing Regularly update the BarnOwl system with the latest audit information. MONITOR COMPLIANCE WITH QUALITY international standard. Promote the quality management system and continuous improvement through training, workshops formatting requirements, consult and disseminate information into new/amended requirements and control external risk environment. Report on identified risks and inform the EWRM function accordingly. Assist Risk Specialists
Support and Higher Degrees Student Development Programmes in implementing the UCDG project and research capabilities. Implement and maintain appropriate systems to enable effective planning and scheduling of minimum of 2 years' experience in project or programme coordination. · Competency in online resources