process and involves assisting with the sourcing of suppliers, obtaining price quotations, supporting the purchase
Responsibilities:
Supplier Sourcing and Relationship Management: Assist in identifying potential suppliers, conducting
quotations from suppliers. Collaborate with the procurement managers to evaluate supplier capabilities and
and develop a preferred supplier base, ensuring the preferential procurement strategy is executed. Participate
Participate in supplier business reviews evaluating supplier performance and assist with quality complaints
Ensure accurate and complete capture of monthly supplier invoices within the set deadline. Ensure all cost deadlines Ensure that supplier statements are reconciled and amounts not on supplier statements are moved balances are received from the supplier. Ensure that all credits on the supplier ledger are resolved within against supplier contracts ensuring amounts invoiced completely and accurately. Ensuring all suppliers are completely within the agreed supplier payment terms. Ensure all supplier reconciling items are resolved
Check and capture supplier invoices accurately Ensure invoices are correct and VAT compliant Reconciliation Reconciliation of supplier accounts and resolve all queries Request and process credit notes Ensure all suppliers on outstanding information Send remittances to suppliers monthly Allocation of costs to GL and cost centres
Clerk is responsible for the maintenance of all supplier, creditors and other accounts, attending to the includes but is not limited to: 1.1.1 Obtaining new supplier details form and supporting documentation, accessing 1.1.2 Loading of new and updating all existing supplier account system information where necessary and correct and current. 1.1.3 Loading and maintaining supplier details and accounts on the online banking platform captured, matched and processed to supplier accounts. 1.1.5 Reconciling supplier accounts monthly, follow up
Essential Job Functions:
Capture all supplier invoices, claims and or returns accurately on purchase orders, by following up on delivery with suppliers
Update master data for items on the system
Update system
Update new items on the system
Update supplier price list master data on the system
Update selling prices on the system
Liaise with suppliers and follow up on claims and queries
Ensure timeously
Build a strong relationship with the suppliers
Paperwork submitted to Accounts to be complete
received on inventory system
of stock received on inventory system Filling Supplier quotation requests Follow up on Deliveries Returning deadlines Scheduling collections and deliveries Supplier liaising Managing the stores Attending stores
of stock received on inventory system Filling Supplier quotation requests Follow up on Deliveries Returning deadlines Scheduling collections and deliveries Supplier liaising Managing the stores Attending stores
accounting including: invoicing, capturing of supplier invoices and preparing reconciliations Payroll
items.