PA to Managing Director - Stellenbosch
Key Responsibilities:
Administrative Support:
- Manage and maintain the MD's calendar, scheduling appointments, meetings,
and travel arrangements.
- Prepare and organize materials for meetings, ensuring the MD is well-
prepared.
- Screen and prioritize incoming communications, including phone calls, emails,
and correspondence.
Communication and Coordination:
- Serve as a liaison between the MD and internal teams, clients, and
stakeholders.
- Draft and proofread emails, reports, presentations, and other documents on
behalf of the MD.
- Coordinate and follow up on action items from meetings and ensure timely
responses.
Travel and Event Management:
- Arrange complex travel itineraries and accommodations for the MD and
visiting guests.
- Plan and coordinate logistics for meetings, conferences, and events, including
venue bookings and catering.
Confidentiality and Discretion:
- Handle sensitive and confidential information with integrity and discretion.
- Maintain confidentiality of all communications and documentation.
Project Support:
- Assist in project management tasks, such as tracking deadlines, coordinating
resources, and preparing progress reports.
- Conduct research and compile information as requested by the MD.
Office Management:
- Oversee administrative tasks related to the MD's office, including filing,
expense management, and office supplies procurement.
- Anticipate and proactively address administrative needs to ensure efficient
operations.
Qualifications:
- Bachelor's degree preferred, or equivalent combination of education and
experience.
- Proven experience as a Personal Assistant or similar role supporting senior
executives.
- Strong organizational skills with the ability to prioritize tasks and manage time
effectively.
- Excellent verbal and written communication skills.
- Proficiency in MS Office suite (Word, Excel, PowerPoint, Outlook) and other
relevant software.
- Ability to handle confidential information with discretion.
- Detail-oriented and proactive in problem-solving.
- Ability to work independently and collaboratively in a fast-paced environment. Apply Now
Administrative Support:
- Manage and maintain the MD's calendar, scheduling appointments, meetings,
and travel arrangements.
- Prepare and organize materials for meetings, ensuring the MD is well-
prepared.
- Screen and prioritize incoming communications, including phone calls, emails,
and correspondence.
Communication and Coordination:
- Serve as a liaison between the MD and internal teams, clients, and
stakeholders.
- Draft and proofread emails, reports, presentations, and other documents on
behalf of the MD.
- Coordinate and follow up on action items from meetings and ensure timely
responses.
Travel and Event Management:
- Arrange complex travel itineraries and accommodations for the MD and
visiting guests.
- Plan and coordinate logistics for meetings, conferences, and events, including
venue bookings and catering.
Confidentiality and Discretion:
- Handle sensitive and confidential information with integrity and discretion.
- Maintain confidentiality of all communications and documentation.
Project Support:
- Assist in project management tasks, such as tracking deadlines, coordinating
resources, and preparing progress reports.
- Conduct research and compile information as requested by the MD.
Office Management:
- Oversee administrative tasks related to the MD's office, including filing,
expense management, and office supplies procurement.
- Anticipate and proactively address administrative needs to ensure efficient
operations.
Qualifications:
- Bachelor's degree preferred, or equivalent combination of education and
experience.
- Proven experience as a Personal Assistant or similar role supporting senior
executives.
- Strong organizational skills with the ability to prioritize tasks and manage time
effectively.
- Excellent verbal and written communication skills.
- Proficiency in MS Office suite (Word, Excel, PowerPoint, Outlook) and other
relevant software.
- Ability to handle confidential information with discretion.
- Detail-oriented and proactive in problem-solving.
- Ability to work independently and collaboratively in a fast-paced environment. Apply Now
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