Processing purchase orders in collaboration with Head Office and ensuring timely fulfillment. Managing filing daily basis. Sending supplier documentation to Head Office for processing. Supervising casual employees employees, managing timesheets, and reporting to Head Office. Monitoring staff attendance, including sick leave absenteeism to Head Office. Tracking stock levels at the Johannesburg branch and coordinating with Head Office Office for replenishment. Liaising with Head Office regarding stock and spare parts requirements for installations
arrangements, track travel costs
General office support and coordination for the CEO and CFO
Put emails
Collation of information from Heads of departments
Office and equipment maintenance
Arrange support to an executive team
Excellent MS Office skills
Strong verbal and written English experience
Self starter, organised, attentive to detail
project risks.
strategy including physical and administrative office operations, assets, fleet management, procurement Programme Support of the Chief of Party/Programme Head and Key Personnel with effective programme operations in regular planning sessions with the Programme Head and senior managers to ensure efficient and effective Provide full administrative support for the Programme Head, including diary management Coordinate expense claims in weekly meetings coordinated by the Programme Head to coordinate diaries of senior leadership and other
strategy including physical and administrative office operations, assets, fleet management, procurement Programme Support of the Chief of Party/Programme Head and Key Personnel with effective programme operations in regular planning sessions with the Programme Head and senior managers to ensure efficient and effective Provide full administrative support for the Programme Head, including diary management Coordinate expense claims in weekly meetings coordinated by the Programme Head to coordinate diaries of senior leadership and other
strategy including physical and administrative office operations, assets, fleet management, procurement Programme
organization based on office protocol.
minimise project risks. Act as the point of contact for Department Heads, managing schedules, and ensuring seamless Manage external contacts and proactively resolve business-related issues. Competencies: Detail-oriented professional verbal communication skills. Proficient in Microsoft Office Suite and other relevant software. Ability to handle discretion and integrity. Exceptional attention to detail and accuracy. Proactive problem-solving and decision-making
schedule appointments.
Plan meetings and take detailed minutes.
Write and distribute email, correspondence
Update and maintain office policies and procedures.
Order office supplies and research new
new deals and suppliers. Maintain contact lists.
Book travel arrangements.
Submit and reconcile
support to visitors.
Act as the point of contact for internal and external clients.
Liaise
Virtual Assistant or Office Admin Assistant.
Knowledge of office management systems and
as communication channel between Branch and Head/Area office – Receiving, checking and balancing of cash received at the branch – Overseeing the use of office equipment including fax machines, computers and Reporting on all admin related duties – General office administration – Updating of journals – Direct